Purchase Ledger Clerk

NHS; Lowestoft; On-site; GBP 20,000 - 30,000; Full time

Job summary

A healthcare organization in Lowestoft seeks a Purchase Ledger Clerk to manage the purchase ledger process, ensuring timely payments and maintaining supplier relationships. The successful candidate will need strong accounting skills, effective communication, and experience in finance. This role requires teamwork and problem-solving abilities to assist in the smooth running of financial operations.

Benefits

Alignment with NHS terms and conditions

Employee benefits including shareholding options

Qualifications

• Experience of working within a finance function.
• Demonstrated experience with accounting systems, posting transactions.
• Previous purchase ledger clerk experience.

Responsibilities

• Manage the company's purchase ledger using accounting software.
• Set up new supplier accounts and enter purchase invoices.
• Match invoices to purchase orders and reconcile statements.

Skills

Strong accounting skills

Effective communication

Problem-solving

Teamwork

Education

NVQ Level 4 in accounting or equivalent experience

Tools

Access Financial Operations

Spreadsheet tools

Job description

The Purchase Ledger Clerk is a key role within the Finance Team based at Hamilton House, Lowestoft.

The successful candidate will have strong accounting skills, strong communicator, pro-active and comfortable with working with a wide range of people from finance and non-finance background. Maintain the companys purchase ledger using proprietary accounting software system (Access & Lightyear). Ensure Invoices are paid promptly liaising with suppliers and colleagues to resolve any queries. You must be able to manage your own time effectively.

The role will assist the Accounts Transaction Team Leader in the smooth running of the Purchase Ledger process.

Main duties of the job

There are several key focus areas that this role is responsible for including;

Setting up new supplier accounts

Entering purchase invoices into the accounting system

Matching purchase invoices to purchase orders, following up unmatched purchase orders with the budget holder

Reconciling supplier statements to ledger balances and requesting copies of any missing invoices

Prepare weekly BACS runs

Administration of purchase order system (Access financial operations)

Dealing with internal & external auditor queries

We recognise that AI tools are increasingly used inprofessional settings. While we encourage strong applications, we valueauthenticity and an accurate reflection of skills and experience.

Applicants must declare if AI has been used to completetheir application, including responses that are directly copied orsignificantly shaped by AI tools.

By submitting this application, you confirm that allinformation provided is a true and accurate representation of your own skills,knowledge, and experience.

About us

The Finance Team provide a vital service to the organisation. It's responsible for the accurate recording of financial transactions, as well as managing incoming and outgoing cash payments. It also provides a reporting service to both internal and external stakeholders for governance purposes, but also to aid the organisation to deliver its services.

ECCH is well established health care provider and has been successfully delivering NHS care within the community since 2011. We provide a range of NHS, community health and social care services predominantly across the easterly region of the Norfolk/Suffolk borders.

We are aligned to NHS terms and conditions, and offer many employee benefits, to find out more about us visit our website - www.ecch.org. We are a social enterprise and staff owned organisation which means staff can opt to be shareholders and have a real say in how ECCH is run and evolves to deliver healthcare for the future.

At the heart of our ambition, we work in partnership with and for the community to become the provider and employer of choice for community healthcare.

We encourage you to apply as early as possible as this job may close earlier than the advertised closing date once enough applications have been received.

Please note:Under current UK immigration rules, this role does not meet the eligibilityrequirements for sponsorship under either the Health and Care Worker visa orthe Skilled Worker visa routes.

Job responsibilities

Setting up new SupplierAccounts.

Entering purchase invoicesonto the accounting system.

Progressing purchaseinvoices with no purchase order raised.

Matching purchase invoicesto purchase orders, following up unmatched purchase orders with the budgetholder.

Following up with budgetholder goods / services received but not approved.

Check automated reconciledsupplier statements to ledger balances and request copies of any missinginvoices.

Prepare weekly BACS run.

Returning invoices withincorrect details to supplier, with explanatory note.

Administration of purchaseorder system (Access Financial Operations).

Dealing with internal andexternal auditor queries.

All roleswithin East Coast Community Healthcare CIC (ECCH) require staff to demonstrate ourValues and Signature Behaviours in the care and service they provide topatients, service users, stakeholders, and colleagues. All members of staffshould consider these as an essential part of their job role.

Our Values outline the core behaviours that wecan all achieve and are summarised as an acronym within the word CARE. These stand for: Compassion, Action, Respect and Everyone.

Underpinning our Values are our SignatureBehaviours which highlight by taking the right actions we continue to build astrong culture. Our four SignatureBehaviours are: Compassion- We Listen, We Learn,We Lead| Action - MyAccountability, My Responsibility | Respect - RespectOur Resources: People, Time and Money | Everyone - Work Together, Achieve Together.

Person Specification

Experience

• Previous experience of working within a finance function.
• Experience of working with and contributing to a team.
• Demonstrative experience of working with accounting systems including the posting of transactions.
• Previous experience of purchase ledger clerk role.
• Experience of working in a multi-disciplinary team.
• Experience of work in other finance roles apart from that specifically covered by the post being applied for.

Personal Attributes

• Good team player
• Professional standard of communication both written and verbal
• Ability to problem solve and find solutions that meet the needs of the organisation and individuals
• Willingness to expand current skills and knowledge
• Ability to embrace our Culture, Values and Signature Behaviours:
• (Compassion - We Listen, We Learn, We Lead| Action - My Accountability, My Responsibility | Respect - Respect Our Resources: People, Time and Money | Everyone - Work Together, Achieve Together).
• Willingness and ability to work across different sites and travel to alternative sites and across the community as required.

Skills and Knowledge

• Proven ability to function well as part of a team and work independently.
• Ability to communicate effectively and accurately record information.
• Good working knowledge of financial systems to maintain financial transactions
• Use of spreadsheets for the purpose of recording, reporting, analysing financial information

Qualifications

• NVQ Level 4 in accounting or an equivalent level of experience.
• Competent in the use of IT including spreadsheet, word-processing and email.
• Competent in the use of integrate accounting systems.
• Progress towards a recognised accountancy qualification relevant to the needs of the post e.g., AAT.