Purchase Ledger Administrator

The Cambridge Housing Society Limited; Cambridge; Hybrid; GBP 17,000 - 30,000; Part time

Job summary

A housing association in Cambridgeshire seeks a Purchase Ledger Administrator on a 1-year fixed term contract. This hybrid role involves data input and administrative support for the purchase ledger, ensuring payments are processed accurately. The ideal candidate will understand accounting, provide exceptional customer service, and possess strong IT skills, including proficiency in Outlook, Word, and Excel. The position offers 21 flexible hours per week with comprehensive benefits, including generous holiday allowance and employee discounts.

Benefits

Employee discount scheme

Doctor Care Anywhere

Employee Assistance Programme

Cycle to work scheme

Volunteer day off

30–35 days holiday

Holiday purchase scheme

Company sick pay

Mileage allowance

Refer a friend scheme

Contributory pension scheme

Enhanced maternity and paternity leave

Flexible Working Policy

Induction

Comprehensive training and development

Free DBS

Free parking

Flexitime

Qualifications

• Committed to providing high quality customer service in a diplomatic and confident manner.
• Able to work diplomatically and confidently with high standards of oral and written communication.
• Experience of using IT including accounting systems, Outlook, Word, and Excel.

Responsibilities

• Responsible for data input and administrative support for purchase ledger.
• Review invoices to ensure they meet HMRC requirements.
• Register invoices onto the purchase ledger system and deal with any queries.

Skills

Basic understanding of accounting

High quality customer service

Oral and written communication skills

Experience with IT systems

Tools

Outlook

Word

Excel

Job description

Purchase Ledger Administrator

Location: Endurance House, Histon, Cambridge, CB24 9ZR (hybrid working; minimum one day working from home)

Fixed Term Contract 1 year maternity cover

21 hours per week to be worked preferably Monday, Wednesday and Friday 7 hours per day but flexible. Working pattern to be agreed with successful candidate.

Salary: £29,633.90 per annum which equates to £17,780.34 per annum for 21 hours per week

What you'll do

Be responsible for data input and administrative support for purchase ledger; payment stage of manual BACS payment requests and rent refunds ensuring they are dealt with accurately and efficiently.

Review invoices received to ensure that they meet HMRC requirements and are correctly invoiced to CHS.

Register invoices onto the purchase ledger system. Match invoices against purchase orders and prepare batches for the purchasing ordering system ensuring code structure is applied correctly and deal with any queries with colleagues and external suppliers.

Log invoices onto our purchase order system and file electronically.

About you

A basic understanding of accounting.

Committed to providing high quality customer service in a diplomatic and confident manner.

Able to work diplomatically and confidently with high standards or oral and written communication.

Experience of using IT including accounting systems, Outlook, Word and Excel.

Benefits

• Employee discount scheme (retail leisure gym membership and fitness equipment)
• Doctor Care Anywhere (telehealth service offering private online GP and nurse appointments via video and phone)
• Employee Assistance Programme
• Cycle to work scheme (salary sacrifice)
• One day off a year to volunteer for a charity of your choice
• 30 days holiday increasing to 35 days per annum inclusive of bank holidays (pro rata for part-time staff) depending on length of service
• Holiday purchase scheme- up to 5 days per annum (pro rata for part-time staff)
• Company sick pay
• 58p per mile business mileage allowance
• Refer a friend scheme (250)
• Contributory pension scheme which both you and CHS contribute to
• Enhanced maternity and paternity leave
• Flexible Working Policy
• Full induction
• Comprehensive free training and development opportunities with paid time off
• Free DBS (for relevant posts)
• Free onsite / nearby parking
• Hybrid Working Policy (Head Office not CS OR CI)
• Flexitime (for roles at Head Office)

Closing date

Tuesday 9 December - midnight

Interviews will be held on

Thursday 18 December 2025

For more information or to arrange an informal chat please contact Chris Durrant via email.

About Us

Founded in 1927, Cambridge Housing Society (CHS) is an independent housing association with over 3000 homes in Cambridge and Cambridgeshire. We are one of only two independent housing associations working just in Cambridgeshire and we are the only one to offer a blend of affordable rented homes, specialist supported housing and a range of community support services.

Our Purpose

We are here to enable people to flourish by providing security and creating opportunities through the delivery of high-quality Cambridgeshire based homes with support.

Vision & Values

CHS will be a trusted local provider of long term affordable secure housing. We listen to our tenants and customers and provide support where needed. We will be entrepreneurial with a social purpose developing local partnerships and looking for new opportunities to support communities in Cambridgeshire.

Our Values

• Caring
• Openness
• Trust

The way we work the CHS way

• Flexible
• Creative
• Respectful
• Working in partnership
• Focused on the social objective