Project Support Administrator

Omega Plc; England; On-site; GBP 26,000 - 31,000; Full time

Job summary

A recruitment agency in the UK is seeking a Project Support Administrator to aid engineering and manufacturing projects. The successful candidate will need strong numerical and analytical skills, and proficiency in Microsoft Office, particularly Excel. Responsibilities include managing data and documentation, leading cross-departmental meetings, and preparing reports. The role offers a salary up to £31,000 with benefits including 25 days holiday, a pension scheme, and health care.

Benefits

Competitive salary

25 days holiday plus bank holidays

Pension

Life Assurance

Healthcare scheme

Qualifications

• Proven administrative knowledge of technical, manufacturing, or engineering projects.
• Experience in an engineering or project-focused environment.
• Strong communication, written and verbal.

Responsibilities

• Utilise the ERP system to extract and analyse data, ensuring reporting accuracy.
• Liaise with internal and external stakeholders.
• Prepare comprehensive project documentation and reports.

Skills

Engineering or manufacturing project support

Numerical capability

Analytical skills

Excellent communication skills

Proficient in Microsoft Office Suite

Organisational skills

Attention to detail

Problem-solving skills

Collaborative team player

Tools

Microsoft Excel

ERP systems (e.g., Syteline)

Job description

Responsibilities

• Utilise the ERP system to extract and analyse data, ensuring accurate and timely reporting in line with contractual obligations.
• Liaise effectively with internal departments and external stakeholders to support this.
• Track and monitor order book delivery, contributing to monthly project meetings with updates on Financial, Specification, Schedule, and Customer Relationship performance indicators.
• Take ownership of the arrears profile-driving cross‑functional efforts to reduce overdue items and reporting progress with clarity and accountability.
• Prepare and submit high‑quality business reports for customer sharing platforms, ensuring accuracy, completeness, and timely submission.
• Maintain comprehensive and well‑structured project documentation and files, including reports compiled from databases, meetings, and various business inputs.
• Lead cross‑departmental shipping meetings to align stakeholders and ensure logistical and operational planning is robust and proactive.
• Attend sales meetings on behalf of the Projects Team.
• Maintain up‑to‑date registers, trackers, and records‑ensuring data integrity across all project documentation.
• Uphold strong document management practices to support audit readiness and operational transparency.
• Prepare formal communications and documentation for external parties, including expediting lists and general correspondence.
• Manage the Projects Team inbox, ensuring effective email organisation, tagging, and record keeping for traceability and action tracking.

Qualifications

• Do you have a background in engineering or manufacturing project support? My Bath‑based client is looking for someone with proven administrative knowledge of technical, manufacturing or engineering projects, and proven experience in an engineering or project‑focused environment.
• Strong numerical capability and analytical skills.
• Excellent communication skills—both written and verbal.
• Proficient in Microsoft Office Suite, especially Excel (intermediate level or above); experience with ERP systems such as Syteline preferred.
• Highly organised with the ability to manage multiple priorities and meet tight deadlines.
• Meticulous attention to detail with a methodical and thorough approach.
• Resilient under pressure, with a positive and professional attitude.
• Strong problem‑solving skills with a creative and practical mindset.
• Collaborative team player with a can‑do attitude.
• Eligible for UK Security Clearance (SC), if required.

What we can offer - Project Support Administrator

• Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
• A competitive salary up to £31,000 dependent on experience.
• If you enjoy working in a fast‑paced environment, then look no further.
• Challenging projects of work with development opportunities.
• 25 days holiday plus bank holidays.
• Pension.
• Life Assurance.
• Healthcare scheme.