Project Coordinator

Ground Control; Leeds; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading UK grounds maintenance firm is seeking a Project Coordinator to manage multiple projects and provide essential support. You'll collaborate with contract managers and coordinate various project tasks, ensuring effective communication with stakeholders. Ideal candidates will have strong attention to detail and experience with project management tools. The role offers competitive salary, career development opportunities, and various benefits including holiday and pension schemes.

Benefits

23 days holiday increasing with service

Yearly bonus scheme

Robust pension scheme

Free or subsidised gym memberships

Employee Recognition Scheme

Qualifications

• Proven ability to manage multiple projects track progress and adapt plans as needed.
• Strong attention to detail in capturing tracking and reporting project data.
• Excellent verbal and written communication skills.

Responsibilities

• Manage multiple projects ensuring consistent quality and progress tracking.
• Collaborate with project coordinators for timely project updates.
• Build strong relationships with stakeholders for effective project management.

Skills

Project Management

Communication

Data Management

Financial Management

Attention to Detail

Tools

Microsoft Office

Project Management Software

SharePoint

Job description

Project Coordinator

Location: Leeds

Salary: Competitive

Contract Type: Permanent

Working Hours: 40 hours per week Monday-Friday

What youll do

To support the Contract Managers in managing project works through to completion with a keen focus on effective mailbox management data capture / analysis administration and time management. This role provides imperative support to the success of R&I project works. Handling multiple and varying projects at any one time following process and coordinating a wide range of information to enable the contract manager to successfully run projects.

Key Responsibilities

• Project Planning : Manage multiple projects (500 to 1M) across various regions ensuring consistent quality. Track progress from start to finish working closely with Contract Managers to monitor changes and adjust plans accordingly. Assess the impact of changes on forecasting and accruals ensuring accurate data tracking and documentation.
• Teamwork : Collaborate with project coordinators to ensure timely project management and accurate updates. Maintain regular communication with the wider team to keep all stakeholders informed.
• Relationship Management : Build strong relationships with Seniors and Contract Managers acting as their key contact for project planning support. Provide regular progress updates flag concerns to Contract Managers and proactively offer solutions to mitigate risks.
• Operational Support : Coordinate with Rails Commercial Finance and Procurement teams to update project data. Participate in weekly forecast meetings with Contract Managers and the Commercial team to ensure full project oversight focusing on committed and actual costs as well as project timelines. Provide timely information to support Contract Managers in effectively managing projects.
• Purchase Orders : Oversee field team and specialist purchase orders managing invoice processing for approval by the responsible manager facilitating this process end to end. Processing approved payments reconcile invoices against projects and update costing and tracking accordingly. Proactively follow up on missing payments to prevent any disruptions
• Systems : Competently handling a range of systems and platforms gathering and collating data to provide ease of use for contract managers to support effective project management.
• Data Management : Accurately log and manage large volumes of data to support Contract Managers Commercial Managers and Senior Leadership. Track and analyse project data highlighting any anomalies or discrepancies for correction. Continuously monitor project data and take timely action to ensure efficient project closeouts.
• Administration : Manage several inboxes focusing on a designated region handling queries and project updates promptly and accurately. Oversee various administrative tasks including document management travel and accommodation bookings and recording meeting minutes.
• Reporting : Generating reporting including KPI information to provide to clients on an ad hoc basis end of shift reporting and safe working hours reporting demonstrating a strong understanding of project information and progress
• Client and Supplier Engagement : Acting as a point of contact for clients and working closely with our chosen suppliers to ensure the best deals on project works and improved client experience
• Financial Management (Project Costings) : Creating CVTCs process the project costings sheets and job packs for all assigned projects ensuring the efficient tracking of tasks and strict timeframes are met.
• Procurement : Oversee all procurement needs for each project ensuring cost efficiency risk management and added value. Work at pace to meet business demands confidently handling changes and adapting as needed.
• Client reporting : Providing clients with weekly updates and documentation to ensure effective communication and supporting the Contract Managers in maintaining project progress with the clients.
• Field Team support : Acting as point of contact for general queries managing field team diaries logging data (sentinel numbers names contact details) and updating Contract Manager weekly on resource for projects

What we’re looking for

• Proven ability to manage multiple projects track progress and adapt plans as needed.
• Strong attention to detail in capturing tracking and reporting project data.
• Excellent verbal and written communication skills to engage with clients suppliers and internal teams.
• Experience with purchase orders invoice reconciliation and project cost tracking.
• Ability to prioritise tasks manage multiple inboxes and meet strict deadlines.
• Proactive approach to identifying issues and implementing effective solutions.
• Competence in using project management tools financial systems and Microsoft Office (Excel Word Outlook).

Why join us

Career Development Focus : We’re committed to supporting your professional growth with clear career paths training and tailored development programs including our GC Leadership Academy job specific accreditations and higher education opportunities.

Exciting Growth Opportunities : Be part of a rapidly growing company with a dynamic team and expanding client base.

Collaborative Environment : Work in a supportive engaging and innovative culture where your contributions are valued.

Competitive Package

Enjoy a competitive salary and benefits package along with flexible working options including:

• 23 days holiday Increasing with length of service bank holidays
• Yearly bonus scheme & Share options
• Robust pension scheme
• Medigold employee support Free Flu Jabs Online private GP Service
• Free or subsidised national gym memberships
• Employee Recognition Scheme
• 2 personal choice volunteering days

Ground Control

Ground Control is a UK-based grounds maintenance company powered by the latest technology. Since launching in 1973 Ground Control has grown rapidly and now provides full national coverage for our customers across the UK and Ireland.

We deliver a range of services including grounds maintenance winter gritting landscape construction design arboriculture electric vehicle charging point installation to more than 50000 commercial properties across the UK.

If you are looking to invest in your future with a business that puts people at the centre of everything click the apply now button below to speak to a member of our team.

Equal Opportunities Statement

At Ground Control we are committed to fostering an inclusive and diverse workplace where everyone feels valued and empowered to thrive. We believe that diversity drives innovation and success and we welcome applications from individuals of all backgrounds experiences and perspectives.

We are proud to be an equal opportunities employer and do not discriminate based on sex age disability gender identity marital status pregnancy race religion or belief sexual orientation or any other protected characteristic. We actively support and promote an inclusive culture ensuring fair and equitable treatment throughout the recruitment process and beyond.

Key Skills

Microsoft Office, Microsoft Outlook, Microsoft Word, Visio, Microsoft Powerpoint, Microsoft Excel, Project Management, Sharepoint, Project Management Software, Microsoft Project, Administrative Experience, Project Coordination

Employment Type: Full Time

Experience: years

Vacancy: 1