Project Coordinator

OEG; Hunmanby; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading energy solutions company in the UK is seeking a Project Coordinator to manage the deployment and coordination of Technicians and Engineers across multiple projects. The ideal candidate should have strong administrative skills, experience in project coordination, and familiarity with certificate management systems. This role requires immediate availability for ongoing project activities in a dynamic environment.

Qualifications

• Proven experience in project coordination or crewing in a technical/engineering environment.
• Experience working with high voltage electrical environments.
• Training in QHSE or project logistics is a plus.

Responsibilities

• Coordinate Technicians and Engineers for project assignments.
• Maintain accurate project personnel records.
• Assist with travel arrangements for project personnel.
• Monitor personnel certification expiry dates.
• Support onboarding and profile management of new personnel.

Skills

Strong administrative and organizational skills

Proven experience in project coordination

High attention to detail

Strong communication skills

Ability to manage priorities

Experience in high voltage electrical environments

Familiarity with certification management systems

Experience in offshore or energy sector operations

Education

GCSEs in English and Mathematics

NVQ Level 3 or equivalent in relevant field

Tools

Firefish

Job description

OEG's topside services division has an open job vacancy for a Project Coordinator. The successful applicant will manage the deployment and coordination of Technicians and Engineers across multiple projects. This role is required to start immediately to support ongoing project activities. Candidates must be available for an immediate start.

Responsible to:

Head of Technical Services

Company overview

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

To manage the deployment and coordination of Technicians and Engineers across multiple projects. This includes ensuring full compliance with client requirements, certification standards, and internal processes while maintaining personnel records, travel arrangements, and operational readiness for site deployment.

Key responsibilities and accountabilities

Coordinate Technicians and Engineers for project assignments, in alignment with the crewing strategy and project timelines.

Maintain accurate project personnel records including certification matrices and compliance documentation.

Use and update the personnel planner to reflect personnel movements, assignments, timesheets, and project duration.

Assist with travel arrangements for project personnel, including accommodation and logistics, in coordination with the travel team.

Ensure all documentation for project staff (right-to-work, certifications, etc.) is maintained in Firefish or equivalent systems.

Track subcontractor and employee expenses; ensure timely approval and resolution of invoicing issues in line with the personnel planner.

Communicate regularly with project personnel to confirm availability, gather documentation, and resolve administrative matters.

Issue and manage Framework Agreements and Statements of Work for assigned personnel, ensuring timely return and filing.

Monitor personnel certification expiry dates; liaise with staff to obtain updated documentation to remain compliant with HSE, IMCA, and client requirements.

Support the onboarding and profile management of new personnel within the system.

Liaise with the Finance department regarding payroll, expenses, and invoice queries related to personnel on projects.

Assist other coordinators as required and ensure overall compliance with company standards for personnel management.

QHSE responsibilities

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.
• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

Skills and experiences

Strong administrative and organizational skills.

Proven experience in project coordination or crewing in a technical/engineering environment.

High attention to detail and ability to manage large volumes of data.

Strong communication skills and ability to liaise with cross-functional teams.

Ability to manage priorities and deliver against tight deadlines.

Experience working with high voltage electrical Environments.

Familiarity with certification management systems such as Firefish.

Prior experience in offshore or energy sector operations.

Qualifications

Minimum: GCSEs (or equivalent) in English and Mathematics.

Preferred: NVQ Level 3 or equivalent in Business Administration, Project Management, or Engineering-related field.

Training in QHSE or project logistics is a plus.