Project Coordinator

Huntress; Greatham; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global business consultancy in the UK is seeking a German-speaking Project Coordinator to support their Operations team. This role focuses on logistical and administrative tasks to ensure projects run smoothly. Responsibilities include scheduling workshops, managing logistics, and supporting finance functions. Candidates should have strong coordination experience and proficiency in German. The position offers a hybrid work model with competitive benefits, presenting an exciting opportunity for career growth in project management.

Benefits

25 days holiday plus Bank Holidays

Private Medical Insurance

Gym Allowance

Cycle to work scheme

Discount on personal training and counselling

Employee Assistance Program

Pension Contribution 5%

Life Insurance 4 x salary

Annual Conference abroad

Discretionary Bonus

Qualifications

• Proven ability to manage multiple projects
• Strong communication in German language is essential
• Prior experience supporting logistics and administration

Responsibilities

• Schedule workshops and virtual group coaching sessions
• Coordinate external facilitators and coaches
• Manage logistics for face-to-face workshops
• Support the finance team with invoicing and expenses
• Contribute to post-session debriefs and improvements

Skills

Strong administrative or coordination experience

Highly organised

Excellent attention to detail and analytical thinking

German language skills

Confident communicator

Logical approach to workload prioritisation

Proficiency with virtual meeting platforms

Solid knowledge of Microsoft Office

Tools

Zoom

Microsoft Teams

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Project Coordinator – German speaking

Salary: £28,500

Based in Cobham, Portsmouth

Hybrid role: 3 days in office, 2 at home

A global business consultancy is looking for a German-speaking Project Coordinator to join their growing Operations team in Portsmouth. This role will involve predominantly providing logistical and administrative support to on their programs to ensure client's projects are run smoothly. This is a great opportunity to develop a career in project management.

Duties Include

• Schedule workshops and virtual group coaching sessions
• Coordinate external facilitators and coaches, maintaining strong working relationships
• Upload, manage, and monitor programmes using internal digital systems
• Manage logistics for face-to-face workshops (IT equipment shipping, printed materials, visas, hotels)
• Support the finance team with invoicing, purchase orders, expenses, and credit control
• Create and support system reports and operational metrics
• Assist with translation and localisation requests
• Set up and manage virtual sessions via Zoom and Microsoft Teams
• Provide live session support: polls, breakout rooms, troubleshooting, documentation distribution
• Support scheduling, training, and analytics for Operators across Europe
• Contribute to post-session debriefs and continuous improvement initiatives
• Provide high-quality support via telephone, email, and system helpdesks
• Collaborate with internal stakeholders to identify and implement process improvements
• Maintain accurate data within the company's ERP system

Experience Required

• Strong administrative or coordination experience
• Highly organised with the ability to manage multiple projects simultaneously
• Excellent attention to detail and analytical thinking
• German language skills (essential)
• Confident communicator – both written and verbal
• Logical approach to workload prioritisation and delegation
• Proficiency with virtual meeting platforms (Zoom, Microsoft Teams)
• Solid knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)

Benefits

• 25 days holiday plus Bank Holidays + close at Xmas
• Private Medical Insurance
• Gym Allowance
• Cycle to work scheme
• Task Human App ( discount on personal training, cooking session, counselling etc
• Employee Assistance Program
• Pension Contribution 5%
• Life Insurance 4 x salary
• Annual Conference abroad
• Discretionary Bonus (depending on company and individual performance)
• Hybrid working - 3 days in office, 2 at home

Apply today as we are short‑listing candidates now!

Eligibility

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.