Project Coordinator

KBM Resourcing; Charlestown; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Project Coordinator in Charlestown, Scotland. This role involves managing project cost support, procurement, and administration tasks while ensuring smooth project execution. The ideal candidate will have at least 2 years of experience in project administration and is proficient in Microsoft Office. Strong organisational and communication skills are essential. This position offers an opportunity to support a dynamic team in achieving project goals.

Qualifications

• Experience in Business Administration, Project Administration, Supply Chain, or a related field.
• Minimum of 2 years’ experience in a project delivery or engineering services environment preferred.

Responsibilities

• Ensure all project cost support, procurement, and administration tasks are completed in a timely and accurate manner.
• Support Project Managers in maintaining smooth project execution and cost control.
• Maintain document control across project documentation and client submissions.

Skills

Organisational skills

Communication skills

Microsoft Office Suite proficiency

Understanding of procurement processes

Job description

Are you an incredibly organised individual, with experience in procurement, cost support and general administration?

KBM are delighted to be collaborating with one of our key clients, who are looking to welcome a Project Coordinator to their team.

Duties include

• Ensure all project cost support, procurement, and administration tasks are completed in a timely and accurate manner.
• Ensure all relevant documentation for forecasting, scheduler updates, invoice tracking, invoicing support, and budget updates are updated and maintained regularly.
• Support Project Managers, Buyers, and the Project Cost Team Lead in maintaining smooth project execution, reporting flow, and cost control.
• Maintain document control across project documentation, client submissions, and internal files.
• Create and update project task boards to support team coordination and progress tracking.
• Set up and manage Teams channels for project communication and collaboration.
• Assist with the preparation and facilitation of team meetings, including capturing and distributing key outcomes.
• Send out client feedback forms and track responses to support continuous improvement.
• Support audit preparation by organising documentation and assisting with compliance checks.
• Facilitate clear, professional communication internally and externally.
• Escalate any delays, non-compliance, or bottlenecks that may affect project delivery.

Qualifications, Skills & Experience

• Experience in Business Administration, Project Administration, Supply Chain, or a related field.
• Minimum of 2 years’ experience in a project delivery or engineering services environment preferred.
• Proficient in Microsoft Office Suite.
• Familiarity with procurement processes and project coordination requirements.
• Strong organisational and communication skills