Project Contract Administrator

ABM UK; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading integrated facility solutions provider in Greater London is seeking an administrative support professional to assist Project Managers. The role involves managing project finances, ensuring compliance with company procedures, and tracking progress. Ideal candidates should possess strong communication skills, experience in administrative tasks, and good computer literacy, especially in Microsoft applications. This position offers a range of benefits including access to mental health support and a cycle to work scheme.

Benefits

24/7 GP access

Mental Health support

Get Fit Programme

Financial and legal support

Cycle to work scheme

Qualifications

• Relevant experience in an administrative role with commercial awareness.
• Enthusiastic, adaptable, and welcoming of change.
• Ability to prioritize workload while working independently.
• Strong computer literacy with Microsoft applications including Project.
• Understanding of Technical Services.

Responsibilities

• Ensure projects comply with company procedures.
• Manage the project's financial WIP.
• Track overall project progress using internal IT platforms.
• Administer project budget spreadsheets.
• Monitor resource utilization and maintain project library.

Skills

Administrative support

Microsoft applications

Good communication skills

Problem solving

Teamwork

Job description

Assist Project Managers/sponsors by providing a framework which includes process and standards for them to work within. Whilst co‑ordinating project resources including people, information and equipment. Providing essential support to the production of O&M manual ensuring it clearly defines the requirements and procedures for the effective operation, maintenance, decommissioning and demolition of the building, and includes details of the building's construction, history and maintenance, instructions for its operation and maintenance, and guarantees and warranties.

Responsibilities

• To ensure projects are run with compliance following Company procedures.
• Management of the projects financial WIP.
• Tracking and reporting overall progress of the project, utilising internal IT platforms.
• Administering the project budget spreadsheets.
• Monitoring of all resource utilization.
• Maintaining the project library and folders.
• Capacity planning of engineers, Purchase Orders and support with subcontractormanagement.
• O&M production

Key Accountabilities

• To ensure that all Company paperwork is always completed accurately and legibly and presented in a timely manner.
• Have professional manners and always maintain good relationships with clients and ABM staff from other departments.
• Responsible for the weekly Project Pipeline report.
• Support the Projects Manager in their role by effective communication.
• Gathering and input of data, maintaining database's including salesforce
• Prepare and provide relevant documentation including financial to internal teams and stakeholders. Including the WIP reporting.
• Produce the monthly analysis report on project conversion rates

Methodical Approach

A methodical approach to process; an aptitude for accuracy and attention to detail.

Qualifications

• Relevant experience within an administrative role and commercial awareness.
• Enthusiastic and positive, adaptable and welcoming of change.
• Ability to work under your own initiative and prioritising workload.
• Enjoy problem solving and finding solutions.
• Good computer literacy on all Microsoft applications including Microsoft Project.
• Good communication skills and teamwork.
• An understanding of Technical Services

Desirables

• Previous experience in working on projects
• Health and Safety training e.g. IOSH or equivalent H&S training

Company Overview

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue‑chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

Benefits

• 24/7 GP: Both you and your immediate family can speak to a UK‑based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:
• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis