Project Administrator - Luxury Interior Design

RecruitmentRevolution.com; Oxford; On-site; GBP 30,000; Full time

Job summary

A leading interior design studio is looking for a highly organised Studio & Projects Coordinator to support multiple projects. You will be responsible for project administration, managing supplier relationships, and ensuring seamless project execution. The ideal candidate will have strong organisational skills, proficiency in Microsoft Office and Adobe InDesign, and a passion for interior design. This full-time role offers a salary of £30,000 and is based in Henley-on-Thames. Applicants must have the legal right to work in the UK.

Qualifications

• Excellent communication and negotiation skills.
• Minimum 2 years administration experience.
• Passionate about interior design.

Responsibilities

• Working closely with the design team to quote items for live projects.
• Ordering furniture, fabrics, lighting, and bespoke items.
• Finalising purchase details and managing lead times.

Skills

Administration

Client Communication

Organisation

Microsoft Office

Adobe InDesign

Job description

Step inside the world of luxury interiors – and become the force that keeps it all beautifully in motion.

At Anne Haimes Interiors, every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living.

We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator – a switched‑on doer with calm, client‑facing gravitas and the confidence to keep multiple moving parts aligned. You’ll bring solid admin and project coordination experience, thrive on organisation and follow‑through, and enjoy being the steady point of contact that clients trust.

Local to Henley‑on‑Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces – either way, you’ll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion.

The Role at a Glance

• Project Administrator
• Henley on Thames
• £30,000 – Full Time

Your Background / Skills

• Administration, Client Communication, Organisation
• Microsoft Office, Adobe InDesign

The Opportunity

We’re looking for an organised, proactive Project Administrator to join a small, friendly, and highly driven team. This hands‑on, varied role places you at the heart of projects that transform extraordinary homes.

What Your Day Might Look Like

• Working closely with the design team to quote items for live projects
• Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings
• Finalising purchase details, managing lead times and sharing confirmations with the design team
• Tracking install schedules using Gantt charts and other planning tools
• Supporting time logging and tracking against project targets
• Coordinating all deliveries and on‑site logistics
• Managing paperwork for import and export operations
• Communicating, negotiating and building strong supplier relationships
• Completing delivery quality checks
• Responding to maintenance requests
• Compiling O & M Manuals
• Re‑specifying items that are out of stock or have extended lead times
• Producing budgets, reports and project schedules
• Keeping project finances on track
• Organising sample libraries, requesting samples and coordinating supplier rep visits

About You

• Excellent communication and negotiation skills
• Calm under pressure and happy to meet tight deadlines
• Flexible and able to multitask
• Self‑starter and able to take responsibility
• Ability to build effective professional relationships with the team, clients, suppliers and subcontractors
• Driven, organised and motivated team player in a fast‑paced team
• High proficiency in Microsoft Office and Adobe InDesign
• Minimum 2 years administration experience
• Passionate about interior design (an interest or experience in the design/build industry is a benefit)
• Legal right to work in the United Kingdom

Why Join Us

At Anne Haimes Interiors, excellence is a shared pursuit, detail is everything, and every team member plays a meaningful role in bringing extraordinary spaces to life.

If you’re seeking a role that combines professionalism, creativity and purpose within a studio that values quality, collaboration and quiet confidence, we would love to welcome you into our world.

The legal right to work in the United Kingdom is required for all applicants.