Project Administrator

Get Staffed Online Recruitment Limited; Leeds; Hybrid; GBP 27,000; Full time

Job summary

A recruitment agency is seeking a detail-oriented Project Administrator for their Leeds team. The role offers hybrid working after a probation period and involves supporting the Contracting team through administrative tasks. The successful candidate will manage orders, liaise with suppliers, and maintain project records. Key benefits include life assurance, company pension, and 25 days of holiday.

Benefits

Life assurance (4x salary)

Company pension

25 days holiday + bank holidays

Health shield

Cycle to work scheme

Employee referral programme

Qualifications

• Previous experience in an administrative or office support role, ideally in projects or construction.
• Strong problem-solving mindset and adaptability.
• Effective prioritization of multiple tasks.

Responsibilities

• Provide general administrative support to the team.
• Coordinate with suppliers to manage purchase orders.
• Ensure timely and accurate supplier payments.

Skills

Positive team-oriented attitude

Time management

Attention to detail

Excellent communication skills

Tools

Microsoft Office

Job description

Project Administrator

£27,000 per annum

Leeds: Hybrid working; 1-2 days at home after a successful probation period

Our client is looking for a proactive and detail-oriented Project Administrator to join their Leeds team. The successful candidate will support their Contracting team by providing high-quality administrative assistance, coordinating with glaziers, customers, and suppliers, and ensuring their projects run smoothly and efficiently.

Responsibilities

• Act as a first point of contact for visitors and provide general administrative support to the team.
• Process and manage material orders in line with requisition requirements.
• Coordinate with suppliers to manage purchase orders, pricing, quality, delivery timelines, and resolve any discrepancies.
• Monitor and maintain stock levels of office essentials such as stationery and water, placing orders as needed.
• Invoice delivery notes and dispatch orders in a timely and accurate manner.
• Maintain and update sales and purchase orders in the internal system.
• Check supplier acknowledgements to ensure alignment with purchase order specifications, pricing, and delivery details.
• Collaborate with Project Managers to ensure all labour purchase orders (POs) are raised correctly and issued to subcontractors.
• Raise credit notes when applicable.
• Liaise with the Accounts team to ensure timely and accurate supplier payments.
• Support monthly applications and valuations by working closely with Project Managers and Quantity Surveyors.
• Manage the internal pending order list, coordinating with the operations team and updating the order book as needed.
• Share invoicing reports with Project Managers and provide month-end accrual figures to the Finance Team.
• Oversee the closure of completed projects, including reviewing final accounts, reporting on performance, and identifying best practices.
• Maintain up-to-date and accurate records in the Project Log.
• Assist with general operational tasks such as ordering materials, preparing labour valuations, managing spreadsheets, and updating portals.

Experience and Personal Attributes

• Positive, team-oriented attitude with a strong sense of initiative and responsibility.
• Previous experience in an administrative or office support role, ideally within a projects or construction environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Strong time management and the ability to prioritise multiple tasks effectively.
• Exceptional attention to detail and a problem-solving mindset.
• Excellent verbal and written communication skills.
• Organised and adaptable, with the ability to work well under pressure.

Current Benefits

• Permanent and full-time role (40 hours per week)
• Life assurance (4x salary)
• Company pension
• 25 days holiday + bank holidays
• Holiday buying / selling scheme
• Health shield (health cash back scheme)
• Aviva Digi Care +
• Cycle to work scheme
• Employee referral programme
• Hybrid working

Apply today with an up-to-date CV.