Project Administrator

Barhale Holdings Ltd; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading civil engineering firm in Greater London is seeking a Project Administrator to provide key administrative support to the project delivery team. Responsibilities include compiling KPIs, scheduling meetings, maintaining document control, and ensuring compliance with project requirements. The ideal candidate will have experience in project administration, strong organisational and communication skills, and proficiency with document management systems. This role offers a competitive salary and opportunities for career progression.

Benefits

Competitive salary

Company Pension

Life Assurance

Private Medical

25 days of annual leave

Employee Assistance Programme

Flexible benefits

Leadership training

Career development support

Qualifications

• Strong written and oral communication skills.
• Ability to prioritise workload in a busy team environment.
• Experience with EDMS systems.

Responsibilities

• Compile project reports including KPIs.
• Schedule meetings and distribute minutes.
• Maintain document and drawing register.

Skills

Good organisational skills

Experience in Project Administration

Proficient in document control

Competent with Microsoft Office

Strong communication skills

Collaborative work skills

Tools

SharePoint

Asite contract management software

Job description

About Barhale

Who are Barhale?

Barhale is a business founded on family values, having been established by our Chairman, Dennis Curran, in 1980. We are one of the largest privately owned civil engineering and infrastructure specialists in the UK, with over 40 years of experience in providing design, civil engineering and maintenance services working across multiple sectors, including:

• Water
• Transport
• Built environment
• Energy

We operate as a tier one partner for blue chip, regulated and private clients, working as part of large frameworks, joint ventures and alliances, as well as on individual standalone projects, developing long-term relationships based on delivering to the Barhale values which have been integral to our business since their inception in 1985.

Our direct delivery model is at the core of everything we do, as we believe that people are our greatest asset. Therefore, we robustly source, train and retain all our own frontline delivery teams as well as management and support services. We employ over 1,200 employees nationwide.

We possess a range of specialist skills to support our civil engineering and infrastructure activities, including:

• Tunnelling
• MEICA
• Temporary and permanent design
• Steel-fabrication
• Signs (design and fabrication)
• Health & safety equipment and products, including PPE

Company Website

https://www.barhale.co.uk/

Company Showcase Video

https://www.youtube.com/watch?v=XFqsoclCUZA

Why join Barhale?

• As Gold Investors in People, we are committed to a high standard of people practices, creating an inclusive environment and ensuring cultural alignment to business strategy, ethos and philosophies.
• Job security, long-term secured work through various frameworks and large infrastructure schemes
• A broad range of civil engineering, mechanical and electrical schemes across some of the UK's largest infrastructure projects and clients
• Strong career progression as demonstrated by our track record in promoting from within, as we believe this is a key driver of our success

Project Administrator

The Role

The Project Administrator will be responsible for providing accurate and efficient administrative and document control support to the Project delivery team.

Key Responsibilities

• Compile and update various project reports, including Key Performance Indicators (KPIs), using data from project teams and internal systems
• Schedule visits and meetings
• Taking and distributing meeting minutes
• Ordering office supplies
• Assist with new team member onboarding, including providing office inductions and requesting training
• Requesting, recording and maintaining site and systems access for the team
• Work with the client and other contractors' office management and administration teams to share information and coordinate shared use of the office
• Ensure project communications and administration systems comply with internal and contract requirements
• Administrative support to site teams, such as scanning and recording site records and collating handover documentation

Document control responsibilities

• Maintain a document and drawing register, allocating numbers to project teams and suppliers
• Maintain the project SharePoint site
• Log incoming and outgoing information
• Carry out quality assurance checks
• Manage document and drawing distribution internally and externally using the client's contract management software, Asite/SharePoint or similar EDMS System
• Carry out checks of the project team's use of the file management systems
• Brief the project teams on the correct use of file management systems

About you

Essential

• Good organisational skills with the ability to prioritise workload
• Experience in Project Administration and Coordination working within a busy team environment
• Proficient in document control management working within the built environment, including EDMS systems such as SharePoint

• Competent with the Microsoft Office suite of packages
• Strong written and oral communication skills
• Skilled in working collaboratively with others in a complex integrated environment

Desirable

• Knowledge of Asite contract management software

Caring and investing in you

Our values have been embedded at Barhale for over 40 years, and they are our guiding principles regarding how we care and invest in people. Our values are our commitment to being a people-centric company.

As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.

From the moment you join us, your well-being and career aspirations will be supported by.

• Competitive salary
• Company Pension
• Life Assurance
• Private Medical
• 25 days of annual leave in addition to 8 public bank holidays and loyalty days
• 8 hours volunteering
• Employee Assistance Programme to support your mental, physiological and financial wellbeing
• Flexible benefits via salary sacrifice
• Company car/green car scheme/car allowance/Van (dependent on position)
• Leadership & management training and coaching
• Regular line management engagement and appraisal to support your career progression
• Development supported by internal and externally delivered training
• Continuous service awards

Would you like to know more?

Please contact our Recruitment team via [e-mail]