Project Administrator

Bigblue; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading architectural practice in the United Kingdom is seeking a proactive Project Administrator to support its busy environment. In this role, you will manage project documentation, maintain drawing registers, oversee digital platforms like 4Projects and SharePoint, and assist with administrative tasks. The ideal candidate is organized, detail-oriented, and skilled in communication. This position offers an opportunity to contribute significantly within a design-focused atmosphere.

Qualifications

• Experience in project administration or a similar role.
• Ability to manage multiple tasks in a fast-paced environment.
• Confidence in using digital document management systems.

Responsibilities

• Maintain and manage project drawing registers.
• Administer external client platforms such as 4Projects and SharePoint.
• Ensure all documentation complies with company procedures and industry requirements.
• Support Project Leads with MIS project gateways and trackers.
• Assist with typing, proofreading, and formatting of project correspondence.

Skills

Highly organised

Detail-oriented

Strong communication skills

Management Information Systems (MIS)

Digital document management

Tools

4Projects

SharePoint

Job description

Project Administrator

We are currently recruiting for a highly organised and proactive Project Administrator to support a busy architectural practice. This is a key role working closely with Directors, Project Leads, and studio teams to ensure the smooth administration and documentation of architectural projects.

The Role

As Project Administrator, you will provide essential project and studio support, ensuring that information is accurately managed, systems are kept up to date, and documentation meets both internal and industry standards.

Key Responsibilities

• Maintain and manage project drawing registers
• Administer external client platforms such as 4Projects and SharePoint
• Ensure all documentation complies with company procedures and industry requirements
• Update and manage contact information within the Management Information System (MIS)
• Support Project Leads with MIS project gateways and trackers
• Upload and manage essential project documentation, including:
  • Fee Proposals
  • Project Execution Plans (PEPs)
  • Internal Stage Reviews and Project Control Reviews
  • Stage Reports and ROAD Registers
  • CDM Registers and Architectural Fire Reports
• Upload and maintain current project imagery within the image library
• Manage project archiving, both electronic and hard copy
• Assist with typing, proofreading, and formatting of project correspondence
• Arrange meetings and travel for studio teams
• Provide Front of House cover when required
• Offer general administrative support, including ordering OS maps, and answering telephone calls

About You

You will be highly organised, detail‑oriented, and comfortable managing multiple tasks in a fast‑paced professional environment. Strong communication skills, confidence working with digital document management systems, and a collaborative approach are essential.

This is an excellent opportunity for an experienced administrator looking to play a vital role within a design‑led, project‑focused environment.

For more info apply with your CV or reach out – [e-mail]