Project Administrator

Mace; City of Westminster; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

A leading construction and consultancy firm in the UK is seeking a Receptionist to provide essential administrative support. The position includes managing office diaries, ordering refreshments, and greeting visitors. Ideal candidates will have strong organisational and communication skills, proficiency in Microsoft Office, and a proactive approach to sustainability. The company offers flexible working options, ensuring a balance between work and personal commitments.

Qualifications

• Strong organisational and communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in administrative tasks.

Responsibilities

• Providing reception support, answering calls, and taking messages.
• Distributing internal and external mail.
• Ordering office refreshments and meeting lunches.
• Assisting with typing minutes, agendas, and notices.
• Creating and managing documents as required.
• Maintaining filing systems.
• Reporting site-related IT issues to the helpdesk.
• Meeting and greeting guests as the face of the organisation.
• Organising refreshments for meetings and visitors.
• Managing office diaries, including booking meeting rooms.
• Receiving deliveries and handling incoming/outgoing post.
• Supporting the team in achieving net zero carbon goals.

Skills

Strong organisational skills

Strong communication skills

Proficiency in Microsoft Office

Ability to manage multiple tasks

Attention to detail

Job description

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - for our people to excel

Responsibilities

• Providing reception support, answering calls, and taking messages, ensuring they are passed on promptly.
• Distributing internal and external mail.
• Ordering office refreshments and meeting lunches.
• Assisting with typing minutes, agendas, and notices.
• Creating and managing documents as required.
• Maintaining filing systems.
• Reporting site-related IT issues to the helpdesk.
• Meeting and greeting guests as the face of the organisation.
• Organising refreshments for meetings and visitors.
• Managing office diaries, including booking meeting rooms.
• Receiving deliveries and handling incoming/outgoing post.
• Supporting the team in achieving net zero carbon goals by proactively identifying and managing carbon emissions during project delivery.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval)

Qualifications

• Strong organisational and communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in administrative tasks.

Additional Attributes

• A collaborative approach and willingness to work with internal and external stakeholders.
• A proactive attitude towards sustainability and carbon reduction initiatives.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Construct business we harness our unique combination of leading‑edge practical expertise and project delivery consultancy to unlock the potential in every project.