Production Coordinator

HBS; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading host broadcast specialist is seeking a Production Coordinator in London to support event operations for the FIFA World Cup 2026™. The successful candidate will organize and coordinate deliverables, liaise with teams during events, and manage production documentation. Ideal candidates will have experience in sports or live events, be detail-oriented, and proficient in Microsoft Office. This hybrid role requires strong communication skills and the ability to multitask and travel as needed.

Qualifications

• Experience as a Production Coordinator or Assistant within sports or live events.
• Confident in handling production documentation like running orders and cue sheets.
• Fluent in English; knowledge of French or Spanish is a plus.

Responsibilities

• Support Production Managers across event preparation and operations.
• Coordinate project documentation, schedules, and event briefings.
• Liaise with internal teams and external subcontractors.

Skills

Production coordination

Attention to detail

Organisational skills

Fluent in English

Communication skills

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Host Broadcast Services (HBS) is a leading, independent host broadcast specialist, dedicated to helping international sports federations, organising committees, and rights holders deliver their events to a global audience. We provide world-class broadcast solutions for some of the world’s biggest sporting events, including the prestigious FIFA World Cup™, ensuring broadcasters worldwide can offer fans a unique and engaging viewing experience.

Headquartered in Zug, Switzerland, and as part of the Infront Sports & Media group, HBS offers the full spectrum of host broadcast operations and services — combining technological innovation with deep industry expertise to set the benchmark in live sports broadcasting.

📍 Based in London | Hybrid (minimum 3 days in office) | Travel Required

About the role

HBS is looking for a Production Coordinator to support our Production Managers as we plan for the FIFA World Cup 2026™ next year. You’ll play a key role in organising, planning, and coordinating multiple deliverables — ensuring every production runs seamlessly from preparation to delivery.

• Support Production Managers across event preparation and operations.
• Coordinate project documentation, schedules, and event briefings.
• Liaise with internal teams and external subcontractors.
• Track budgets, raise purchase orders, and process invoices.
• Assist with logistics, staffing, and general event administration.
• Contribute to continuous improvement of production workflows.
• Provide on‑site support during live events when required.

What We’re Looking For

• Experience as a Production Coordinator or Production Assistant, within sports or live events.
• Excellent attention to detail and strong organisational skills.
• Confident handling production paperwork (running orders, call sheets, cue sheets).
• Fluent in English; French or Spanish is a plus.
• Advanced Microsoft Office skills (especially Excel & PowerPoint).
• Team player with strong communication and interpersonal skills.
• Flexible and proactive, with the ability to multitask and travel when needed.

HBS is committed to creating an inclusive and diverse workplace. We welcome applications from all qualified candidates and will provide reasonable adjustments to support candidates with disabilities or specific needs throughout the recruitment process.

We thrive on delivering world‑class broadcast solutions for major international events. We’re always looking for exceptional individuals who demonstrate:

Strong Communication Skills – Fluent in English, able to navigate an international environment with clarity and professionalism.

Confident & Adaptable Team Players – Thriving in fast‑paced, live event settings, where collaboration is key to success.

Technical Excellence & Organisation – Structured, detail‑oriented, and proficient in the tools needed to keep operations seamless.

Who is HBS?

You’ve probably watched a football game at some point in your life. Well, if it was a World Cup match, it was likely filmed and produced by the HBS (Host Broadcast Services) team. We are involved in the production of the following events: FIFA World Cup 2026™, FIFA Women’s World Cup 2027™, Men’s Rugby World Cup 2027 Australia.

Due to the high volume of applications, we may not be able to respond individually to every candidate, but we will do our best to get back to you regarding next steps. Thank you for your interest in joining HBS.