Production Administrator Assistant

Aspinal of London; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A luxury accessories brand is looking for a Production Administrator Assistant to support the procurement and production process at their office in Fernhurst. The role involves managing system data, logistics support, and communication with suppliers. Ideal candidates will have strong Excel skills and be self-motivated. Office attendance is required four days a week.

Qualifications

• Experience in an administrative role, ideally within production or logistics.
• Ability to manage multiple tasks effectively.
• Understanding of quality control processes.

Responsibilities

• Maintain accurate system data, particularly NAV and PO Schedule.
• Chase deliveries and coordinate with the Goods In team.
• Support logistics activities for production.

Skills

Strong Excel skills

Attention to detail

Effective communication

Self-motivated

Tools

NAV

Job description

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Production Administrator Assistant, Fernhurst

Client: Aspinal of London

Location: Fernhurst, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 801bdf625bdb

Job Views: 28

Posted: 12.08.2025

Expiry Date: 26.09.2025

Job Description:

Aspinal of London is looking for a Production Administrator Assistant to join our Production Team at our Head Office in West Sussex. This role will support the team with procurement and production of the supplier category, handling administrative duties and ensuring all system work is up to date. The role also involves supporting logistics, including monthly spends, blended freights, and uplifts.

This role requires attendance in the office at least 4 days per week in Fernhurst.

Accountabilities:

• Maintain up-to-date and accurate system data, particularly NAV and PO Schedule.
• Chase deliveries and paperwork, provide visibility of upcoming intake, release packing lists on NAV, and coordinate with the Goods In team.
• Monitor the production process critical path, especially ex-factory dates, and flag issues.
• Support logistics activities for production.
• Assist the Production Manager with supplier communication and critical path tracking.
• Keep key business documents current.
• Verify prices, SKUs, and orders for accuracy on NAV and with suppliers.
• Manage the team calendar with key dates and holidays.

Product Ordering Cycle:

• Communicate daily with nominated suppliers.
• Upload and confirm orders on NAV.
• Ensure PO logging and requirements are communicated to Raw Materials Team.
• Update Aspinal systems with latest information.
• Maintain the PO Schedule.
• Match supplier invoices within 48 hours and notify the team of discrepancies.

Monitoring Shipments:

• Update delivery schedules weekly in NAV.
• Receive and share packing lists with logistics and Goods In teams, book into warehouse calendar.
• Verify packing lists against expected units and address issues.
• Amend blends as needed with support from the Production Manager and Head of Department.
• Match received invoices with stock intake and forward to finance.

Assisting with QC:

• Understand Aspinal’s quality standards and flag issues with photographic evidence.
• Support quality control processes.
• Exhibit strong Excel skills.
• Be self-motivated, manage personal time effectively, and prioritize tasks.
• Communicate effectively with Aspinal teams and suppliers.