Procurement Administrator

Search; Leeds; Hybrid; GBP 30,000 - 36,000; Full time

Job summary

A recruitment firm is looking for a Procurement Administrator to manage administrative tasks within the procurement team. You'll process purchase orders, maintain supplier records, and ensure compliance with company policies. The ideal candidate will have strong organizational and communication skills while being proficient in Microsoft Office and procurement systems like SAP and Oracle. This role offers a hybrid working model and is essential for efficient purchasing processes.

Qualifications

• Previous experience in procurement or purchasing administration preferred.
• Proficient in Microsoft Office, SAP and Oracle.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Process purchase orders and maintain procurement records.
• Liaise with suppliers to obtain quotes and confirm delivery.
• Prepare reports on purchasing activity and supplier performance.

Skills

Organisational skills

Attention to detail

Communication skills

Negotiation skills

Tools

Microsoft Office (Excel, Word)

SAP

Oracle

Job description

Procurement Administrator

Location: Leeds, LS11 (Hybrid, work up to 3 days from home)

Salary: 36,000

Hours: Mon-Fri, Full-time (flexible working hours)

Role Overview

The Procurement Administrator provides essential support to the procurement team by managing administrative tasks, maintaining accurate records, and ensuring compliance with company policies and supplier agreements. This role is key to enabling efficient purchasing processes and delivering value to the business.

Key Responsibilities

• Process purchase orders and maintain procurement records.
• Update supplier details and pricing information in procurement systems.
• Assist with invoice matching and resolving discrepancies.
• Liaise with suppliers to obtain quotes, confirm delivery schedules, and resolve queries.
• Maintain strong relationships with suppliers to ensure timely and accurate communication.
• Ensure all procurement activities comply with company policies and relevant regulations.
• Prepare reports on purchasing activity, spend analysis, and supplier performance.
• Support the procurement team in tendering and contract administration.
• Assist with onboarding new suppliers and maintaining approved supplier lists.
• Monitor stock levels and raise orders as required.

Qualifications

• Previous experience in procurement or purchasing administration preferred.
• Strong organisational skills and attention to detail.
• Proficient in Microsoft Office (Excel, Word) and procurement systems (e.g., SAP, Oracle).
• Excellent communication and negotiation skills.
• Ability to work under pressure and meet deadlines.

Personal Attributes

• Professional and proactive approach.
• Strong problem‑solving skills.
• Ability to work independently and collaboratively within a team.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.