PPS & Operations Coordinator

STATS Group; Kintore; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading technology and services firm in Kintore is seeking an administrative support professional. The role requires excellent organizational and communication skills, along with proficiency in Microsoft Office. Key responsibilities include managing department administrative duties, arranging paperwork for client jobs, and ensuring accuracy in record-keeping. The ideal candidate will have a strong attention to detail and the ability to work both independently and as part of a team. This position aims to contribute to a diverse and inclusive workplace.

Qualifications

• Strong communication skills are essential.
• Excellent organizational skills required.
• High level of accuracy in checking information preferred.

Responsibilities

• Ensure all department administrative duties are carried out accurately.
• Arrange mobilisation of PPS Jobs and associated paperwork for client document pack.
• Assist with invoicing, ensuring backup documentation is available.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Education

Proficiency in Microsoft Office (Outlook, Word, Excel, etc)

Tools

Microsoft AX system

Job description

Kintore, Aberdeenshire, UK

November 2025

Job Purpose

• To ensure all department administrative duties are carried out in an accurate and timely manner.
• Ensure equipment dispatch and documents are prepared/collated in accordance with company procedures and client requirements.
• Update and maintain electronic and hard copy filing systems for all live jobs.
• Support with Workshop and Manufacturing administrative duties.

Directly Reports To

• Operations Support Supervisor

Internal relationships

• Applications Engineers, Manufacturing, Procurement, Stores, Workshop

External relationships

• Clients & Suppliers

Along With

• PPS Operations Supervisor, Senior Operations Coordinator

Main Responsibilities

• Arrange mobilisation of PPS Jobs and any associated paperwork for the client document pack, ensuring any additional client requirements are met and paperwork is prepared for inspections is prepared in a timely manner.
• Ensure PPS mob board is current and up to date.
• Arrange sub hire equipment for rental orders in a timely manner ensuring database is accurate to allow invoicing.
• Assemble / Disassemble / Build tools and ancillary equipment in ERP system.
• Arrange delivery notes in accordance with company procedures ensuring client requirements are considered.
• Liaise with Logistics to arrange couriers to meet clients required delivery deadline.
• Coordination of key tasks to be completed for Connector/Coupling orders to meet client deadlines, ensuring any issues are highlighted to the Applications Engineers in a timely manner.
• Approve monthly sub-hire invoices as required
• Maintain electronic and hard copy filing
• Prepare and log completed job files for archive
• Issuing customer reports to clients.
• Compile manufacturing record books for all sale equipment for issue to client.
• Document control as and when required.
• Assist with invoicing, ensuring backup documentation is available within job files.
• Calculate PPS personnel electronic timesheets, approve monthly overtime.
• Support with the completion of manufacturing work orders in a timely manner.
• Support with arranging components to be sent for coating as per procedure & specifications.
• Assist with raising Purchase Requisitions/Purchase orders/Manufacturing requests as required.

Individual Quality and Safety Responsibilities

• To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
• Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paper work is completed.

Internal Training Requirements

• Environmental Awareness
• COSHH Awareness
• Manual Handling
• STATS Internal Courses – Basic Level

Experience / Competence / Skills / Knowledge

• Excellent Microsoft skills.
• Excellent organisational skills.
• Strong communication skills.
• High level of accuracy in checking information.
• Knowledge of Microsoft AX system would be an advantage.

Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, etc).

Personal Qualities

• A positive attitude.
• Ability to work as part of a team or as an individual.
• Ability to be flexible in working practices.
• Appreciation and understanding of environment and health and safety responsibilities.

Additional Note

STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.
Applicants are encouraged to apply even if they do not meet all of the listed qualifications or experience. We recognise that relevant experience and potential can take many forms, and we value a diversity of backgrounds and perspectives. If you are enthusiastic about the role and believe you could contribute meaningfully, we welcome your application.