Pool Legal Secretary

Inizio Engage; West Midlands; On-site; GBP 22,000 - 26,000; Full time

Job summary

A respected legal firm in Birmingham seeks experienced legal secretaries to join their busy team. In this varied role, you will type and prepare documents, manage files, and provide support across all legal areas. Applicants should possess at least 2 years of experience as a legal secretary, strong typing skills, and a collaborative spirit. The firm offers a competitive salary, generous leave, and various benefits in a supportive work environment.

Benefits

24 days annual leave

8% pension contribution

Life Assurance

Cycle to work scheme

Employee Assistance Programme

Qualifications

• Minimum of 2 years' experience as a legal secretary.
• Experience in both contentious and non-contentious law is preferred.
• Ability to process legal documents accurately from dictation.

Responsibilities

• Typing and preparing legal documents and correspondence.
• Managing matter files using an electronic case management system.
• Providing lunch cover for the Birmingham office reception.

Skills

Excellent typing skills

Highly organised

Excellent attention to detail

Good telephone manner

Excellent IT skills

Can-do attitude

Ability to meet deadlines

Tools

Tikit

BigHand dictation

Job description

Salary £26K + Benefits

Our client, a highly regarded legal firm, are seeking experienced legal secretaries to join their friendly and busy team of Pool Legal Secretaries, based at their offices in Birmingham City Centre.

The pool team provides a vital service within the firm, ensuring that all fee earners in their 3 offices have access to quality support at all times, so that admin tasks are completed quickly and to a high standard. No day is ever the same within the team, and members work on a variety of tasks across all areas of law, from private client to corporate. The team prides itself on delivering an excellent service to the firm and being able to handle any request made to them.

Key tasks of the role include :

• Typing and preparing correspondence, documents, and forms.
• Opening, updating and closing matter files and recording client data.
• Preparing bills and the financial documentation.
• Maintaining good organisation of new and ongoing files using an electronic case management system (Tikit).
• Lunch cover for Birmingham office Reception.
• The tasks carried out within the team are varied, and you won't be stuck doing repetitive tasks and the same thing day‑in, day‑out. Instead, you'll get the opportunity to gain insight into a full‑service law firm and experience new tasks on a daily basis.
• In addition, you will be working within in a close‑knit, friendly team that prides itself on working collaboratively together, and supporting each other at all times. The team is headed up by the Pool Team Leader, who places strong emphasis on developing the skills and knowledge of all individuals, and helping them achieve long‑term success in their careers.

What they are seeking :

• At least 2 years' recent experience as a legal secretary.
• Experience of working in a variety of different areas of law, preferably both contentious and non‑contentious.
• Friendly and approachable, and always displays a collaborative approach to work, willing to support and help colleagues out at all times.
• Excellent typing skills, able to quickly and accurately process legal documents, including correspondence and bills, from manuscript or digital dictation, with minimal supervision.
• Highly organised with a meticulous approach to ensuring all processes are followed correctly.
• Excellent attention to detail.
• Proven ability to work to deadlines and targets, and able to respond to changing priorities.
• Experience of Tikit (or similar case management system) and BigHand dictation would be advantageous but not essential.
• Good telephone manner; able to take messages from new and existing clients on the telephone with accuracy and pass on in a timely manner.
• Excellent IT skills with the ability to pick up new systems quickly.
• Displays a can‑do, positive attitude to work, and a high degree of self‑management.

They offer :

• 24 days annual leave, plus bank holidays
• 2 additional days holiday are normally provided at Christmas (usually Christmas Eve and New Year's Eve)
• Option to purchase up to 3 days additional holiday
• 8% pension (4% employee contribution, 4% employer)
• Life Assurance of 4X salary
• Up to 2 days off for volunteering
• Cycle to work scheme
• Employee Assistance Programme & Bereavement Support helpline
• Free flu jabs
• Discounted will writing and conveyancing