PMO Specialist

Caresoft Global Limited; Coventry; On-site; GBP 80,000 - 100,000; Full time

Job summary

A consulting company is seeking a PMO Specialist to support governance and performance measurement in project delivery. This role involves developing project schedules, maintaining risk registers, and administering change control processes. Strong communication skills and expertise in tools like Jira and Tableau are essential. The position offers a contract until March 2026, located in Coventry, and requires a degree or equivalent experience. Applicants from diverse backgrounds are encouraged.

Qualifications

• Experience in supporting PMO functions in complex environments.
• Knowledge of risk, issue, and change control processes.
• High attention to detail and organizational skills.

Responsibilities

• Support implementation of governance structures across projects.
• Assist in developing and maintaining project schedules.
• Maintain risk and opportunity registers.
• Administer change control processes.
• Support definition and tracking of delivery KPIs.

Skills

Advanced planning/scheduling capability

Proven process improvement experience

Document control knowledge

Skilled in MS Office and project planning tools

Excellent communicator with ability to simplify complex messages

Experience in PMO, project analyst, or support roles

Familiarity with project/programme/portfolio methodologies

Proficient in Jira

Strong analytical and data interpretation skills

Strong interpersonal and stakeholder engagement skills

Education

Degree or equivalent experience

Tools

Jira

Tableau

Excel

PowerPoint

Word

SharePoint

Job description

Job Title: PMO Specilaist

Location: Whitley, Coventry

Rate: £27.21ph via an Umbrella Company (Inside IR35) or £20.35ph PAYE

Employment Type: Contract (31.03.26)

Hours: Standard 40 Hours Per Week

Reference: J36368483

Job Description

Governance & Assurance

Support implementation and monitoring of governance structures across the portfolio. Ensure compliance with standards, document control, and assurance processes.

Planning & Scheduling

Assist in developing and maintaining project schedules and milestone plans. Collaborate with project managers to integrate third-party inputs and align with delivery timelines.

Tools & Techniques

Maintain and enhance digital PM tools (e.g. Jira, Confluence). Use JQL scripting for custom queries and filters. Develop and maintain Tableau dashboards to visualise KPIs, timelines, and resource use.

Risk, Opportunity & Issue Management

Maintain risk and opportunity registers, support workshops, and ensure timely escalation and reporting. Help identify and mitigate delivery risks.

Change Control

Administer change control processes, ensuring accurate documentation and tracking. Support review and approval workflows per governance protocols.

Stakeholder & Communications Management

Maintain stakeholder maps and communication plans. Support effective engagement and cross-functional collaboration, including internal/external reporting.

Performance Measurement & Reporting

Support definition and tracking of delivery KPIs. Produce regular reports and insights to aid decision-making at project and portfolio levels.

Reviews & Continuous Improvement

Coordinate lessons learned sessions and embed findings into future delivery. Support continuous improvement and best practice sharing.

Resource & Pipeline Planning

Assist in pipeline planning by analysing short-, medium-, and long-term resource needs. Liaise with planners and delivery teams to support capacity planning.

Dependency & Integration Management

Track interdependencies across projects and ensure alignment with strategic goals. Support integration of schedules, risks, and reporting across delivery streams.

Capability Development

Support onboarding and mentoring of new PMO team members. Promote knowledge sharing via digital platforms and forums.

Customer-Centric Delivery

Support initiatives to measure and improve delivery from a customer perspective. Embed feedback into delivery processes to support a ‘Customer Love’ culture.

Knowledge, Skills, and Experience

Essential

• Advanced planning/scheduling capability
• Proven process improvement experience
• Document control knowledge
• Skilled in MS Office and project planning tools
• Excellent communicator with ability to simplify complex messages
• Degree or equivalent experience
• Experience in PMO, project analyst, or support roles in complex environments
• Familiarity with project/programme/portfolio methodologies (e.g. APM, PRINCE2)
• Proficient in Jira and coding languages for reporting and dashboards
• Experience with Tableau or similar tools
• Strong analytical and data interpretation skills
• Knowledge of risk, issue, and change control processes
• Strong interpersonal and stakeholder engagement skills
• High attention to detail and organisational skills
• Proficient in Excel, PowerPoint, Word, and SharePoint

Desirable

• Formal PM qualification (e.g. PRINCE2, APM, PMI)
• Experience in engineering, infrastructure, or technical projects
• Knowledge of lifecycle frameworks (e.g. RIBA, V-model)
• Exposure to portfolio-level reporting and resource planning
• Familiarity with Confluence and collaborative platforms
• Experience supporting lessons learned and continuous improvement
• Understanding of financial tracking and budget reporting
• Experience onboarding or mentoring team members

Additional Information

No terminology within this advert is intended to unlawfully discriminate on the grounds of age, sex, race or disability and we welcome all applications.