PMO Analyst, UK

INSTANDA; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A pioneering Insurtech company is seeking a PMO Analyst to support its PMO team from a primarily remote role. You will engage with stakeholders to collect vital data, enhance project management processes, and ensure report accuracy. Ideal candidates will have at least 3 years in a PMO role, demonstrate excellent communication, and possess strong analytical skills. This position offers a hybrid working model, competitive salary, and numerous benefits including generous vacation days and wellness contributions.

Benefits

Competitive salary

28 days holiday plus public holidays

Freedom Pass for remote work

Life cover and pension scheme

Annual learning development allowance

Qualifications

• Minimum of 3 years professional experience in a PMO role.
• Experience in a B2B or professional services environment.
• Confident communicator with excellent written and verbal skills.

Responsibilities

• Provide supporting insights to the Project Management community.
• Ensure adherence to PMO processes within programs.
• Contribute to project financial management and reconciliation.

Skills

Project Management Methodology

Project / Program Management

Agile

Waterfall

Administrative Skills

Analytical Skills

Tools

Planview Adaptivework

Microsoft Project

Project Server

Job description

Description

Were pushing the boundaries of Insurance Technology

INSTANDA is the worlds first no code platform for Insurance. A pioneering Insurtech were revolutionising the insurance industry by offering insurers a versatile tool to create, manage and distribute digital insurance products. Our innovative technology empowers insurance carriers to adapt swiftly to market demands and navigate the evolving landscape. Our technology is consistently recognised as the best policy administration platform for innovative insurers winning awards in both the UK and US.

INSTANDA has grown significantly in recent years and we are now a team of 200 employees globally with partnerships that operate worldwide. We are continuing to grow our business and our Client Delivery team is at the forefront of our growth plans.

The Role

We are looking for a PMO Analyst to join our PMO team. We are looking for someone who loves to get stuck into the detail – using data facts and figures to help prioritise our work. You are someone who enjoys understanding who our clients are, what they need and when.

You are an agile and proactive PMO Analyst confident in engaging with stakeholders at all levels to gather key information and ensure timely data collection. Your attention to detail and strong communication skills combined with the ability to follow up persistently and diplomatically will be essential to your success in this role.

This role sits within the PMO team and provides support and services to the Project Management community and PMO team within INSTANDA.

This role is UK based primarily remote working with some travel required to our London Office.

What You Will Do

• Driving adoption data quality and continuous improvement of our Project & Portfolio management tooling (AdaptiveWorks).
• Adhere to INSTANDAs information security policies, guidelines and best practices to protect our company and our clients.
• Contribute to a culture of security awareness within the company.

Portfolio Level

• Provide key reporting insight including management and maintenance of portfolio status reports to the Senior Leadership team and Senior Management.
• Support both EMEA and North America with financial interrogation and reconciliation on a weekly and monthly basis.
• Drive the regular cadence of reports ensuring they are accurate and cascaded appropriately.
• Closely monitor project health and highlight any major risks, issues or changes to the Project Lead which may impact overall successful delivery.
• Monitor and enforce Risk Issue and Change Management procedures e.g. RAID logs, change requests and impact assessments.
• Support sign‑off on project deliverables in order to achieve stage gate approval and other governance activities.
• Support (and sometimes own) the implementation of quality strategies, process improvement initiatives & training, including any processes and templates across all projects.
• Ownership of resource & capacity management within EMEA.
• Effectively manage resource allocation for the portfolio of EMEA client projects and general governance initiatives.
• Primary ownership over EMEA data with the need to collaborate with our North America region.

Programme Level

• Ensuring the correct adoption of PMO processes, standards and templates within the programme (or project).
• Ownership for the administration of AdaptiveWork data and reports.
• Provide administrative support to Project / Programme Manager by way of RAID log maintenance, dashboards and tracking of milestones.
• Supporting the collation of project documentation.

Requirements

• 3 years professional experience in a PMO role.
• Experience with Planview Adaptivework or similar enterprise PPM tools.
• Experience working within a B2B or professional services environment.
• Confident in providing input and challenging ideas appropriately with internal stakeholders.
• Excellent written and verbal communication skills.
• Excellent organisation and time management skills.
• Strong attention to detail.
• Solid administrative skills.
• Strong analytical & data management skills.
• Ability to adapt quickly and respond effectively to changing business priorities.
• Demonstrable experience of varying project management principles (Agile, Waterfall etc).

Benefits

• Competitive salary
• Generous 28 days holiday allowance in addition to public holidays.
• For every year of service you complete, you will receive an additional holiday days (max. 5 days).
• One Dynamic Day per month on top of your holiday allowance to spend time doing the things you want to do or simply catching up with life admin.
• Freedom Pass: work up to 4 weeks of the year from anywhere.
• FlexiBank: you decide when to use your public holiday allocation.
• Hybrid Working approach varying with the nature of your role.
• Life cover, income protection and participation in the company pension scheme.
• All employees are included in the company discretionary bonus scheme.
• £100 per month to put towards wellness activities.
• Annual learning & development allowance of £1,250.
• Free access to LinkedIn Learning and Microsoft ESI Learning platform.

Key Skills

Project Management Methodology, Project / Program Management, Program Management, PMBOK, PPM Tools, Waterfall, Project Server, Project Management, SharePoint, Microsoft Project, Project Management Lifecycle, SDLC

Employment Type

Full‑Time

Experience

years

Vacancy

1