Planning & Scheduling Co-ordinator

Hewett Recruitment; Malvern; On-site; GBP 23,000 - 28,000; Full time

Job summary

A leading recruitment agency is seeking a highly organised Planning & Scheduling Coordinator to support project operations in Malvern. The role involves coordinating schedules, managing resources, and liaising with engineers and contractors to ensure project success. Ideal candidates will have strong administration skills and proficiency in Microsoft Office, along with a proactive attitude. Salary is up to £28k depending on experience.

Qualifications

• Strong administration and organisational skills with the ability to manage multiple priorities.
• Excellent communication skills in written, verbal, and interpersonal contexts.
• Proficient in Microsoft Office and familiar with project management software.

Responsibilities

• Coordinate communications with engineers and project managers.
• Manage resource allocation and track project progress.
• Organise logistics and maintain project documentation.

Skills

Strong administration and organisational skills

Excellent communication skills

Proficiency in Microsoft Office

Confidence in engaging with teams

Proactive, solutions-focused approach

Tools

Microsoft Office

Sage or similar systems

Job description

Overview

Planning & Scheduling Coordinator

If you are you a highly organised and proactive individual with a flair for multitasking and problem-solving, this would be a great opportunity to join a 'hands on' and supportive organisation. This role will be at the centre of operations, confidently liaising with engineers, project managers, and contractors on a daily basis to coordinate schedules, manage resources, and drive projects forward.

Responsibilities

• Coordinating daily communications with engineers and project managers to ensure alignment across all project activities
• Managing and optimising resource allocation across departments, using data-driven insights to improve efficiency
• Monitoring project progress and updating internal systems with accurate schedule data and forecasts
• Confidently liaising with contractors to confirm bookings, resolve issues, and ensure clear communication throughout the project lifecycle
• Organising logistics including transport, accommodation, and site access to support seamless project delivery
• Maintaining project documentation, trackers, and shared drives to ensure version control and easy access to information
• Supporting the wider team with administrative tasks, order processing, and customer communication

Key skills and experience

• Strong administration and organisational skills and the ability to juggle multiple priorities at once
• Excellent communication skills - written, verbal, and interpersonal
• Confidence in engaging with engineers, project managers, and external contractors
• A proactive, solutions-focused approach with the initiative to think creatively
• Previous experience in project coordination, planning, or a similar administrative role
• Proficiency in Microsoft Office and familiarity with Sage or similar systems
• A customer-focused mindset with a drive to deliver quality and efficiency

Malvern outskirts / Full time, office based 8.30am - 4.30pm

Up to £28k (depending on experience)