PFI Administrator

Veolia; Lossiemouth; On-site; GBP 27,000; Full time

Job summary

A leading environmental services provider in Lossiemouth is seeking an experienced administrator to support their North Scotland PFI team. This hybrid role involves managing procurement activities and providing administrative assistance for water and energy contracts. The ideal candidate will have strong organizational skills and experience with Google applications. Competitive salary and benefits package offered.

Benefits

25 days of annual leave

Access to pension scheme

Free physiotherapy service

Discounts on groceries and retailers

Ongoing training and development opportunities

Qualifications

• Experience in a busy administrative role in an operational environment is desirable.
• Knowledge of water/wastewater treatment and industrial energy generation would be beneficial.
• Full driving license is required.

Responsibilities

• Provide administrative support to the North Scotland PFI team on water and energy contracts.
• Raise Purchase Orders, manage financial reporting, and liaise with teams for operational activities.
• Utilize and maintain data from systems including Google Suite and Workday.

Skills

Microsoft Office

Google applications

Strong organization skills

Effective communication

Tools

ERP systems (Workday/Sales Force/Maximo)

Google Suite

Job description

Ready to find the right role for you?

Salary: £26,208 (£19,656 pro rated) per annum plus Veolia benefits

Hours: 30 hours per week

Location: Hybrid working in Lossiemouth, IV31 6HQ

When you see the world as we do, you see the chance to help the world take better care of its resources and help it become a better place for everyone.

Whether you're looking to overhaul the industry, or just do a good day's work, we know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.

What we can offer you:

• 25 days of annual leave (pro rata)
• Access to our people's pension scheme
• Free physiotherapy service
• Discounts on everything from groceries to well known retailers
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
• Ongoing training and development opportunities, allowing you to reach your full potential

What you'll be doing:

Working within our North Scotland PFI team supporting our clients on our water and energy contracts. This role primarily involves providing administrative support to our operational teams by carrying out procurement activities.

• Raise Purchase Orders, Invoices, Goods Receipt, GRIR, deal with purchasing and invoice queries across wastewater and energy contracts in the North Scotland region.
• Liaise with site managers, contract managers and operational teams to raise orders for operation and maintenance activities and support these teams.
• Manage purchasing information and work with local finance teams to support monthly financial reporting.
• Work with colleagues, customers and suppliers to resolve queries on orders.
• Support operational teams with delivery of administrative activities such as booking travel and events, managing annual health screening programmes, minuting meetings and office administration.
• Utilise and maintain data from a wide variety of systems including Google Suite, Workday, site data systems (Weighbridge, SCADA, telemetry) and QHSE system.
• Cover for other administrative staff in the area if required.

What we're looking for:

• Microsoft Office and Google applications experience with Excel/Google Sheets knowledge essential
• Knowledge of water/wastewater treatment and industrial energy generation would be desirable
• Experience of ERP systems (Workday/Sales Force/Maximo) desirable. Full training on systems will be provided
• Strong organisation skills to ensure tasks are prioritised and completed with set deadlines
• Full driving licence
• Ability to communicate effectively when working remotely from the managers/functions you are supporting
• Previous experience working within a busy administrative role in an operational environment would be desirable

What's next?

Apply today, so we can make a difference for generations to come.

We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.

We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles.

We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.