Personal Secretary to Head of Branch - Hillsborough

The Recruitment Co; Royal Hillsborough; On-site; GBP 10,000 - 40,000; Full time

Job summary

A recruitment agency in Hillsborough seeks a professional to provide high-quality secretarial and administrative support to the Head of Branch. Responsibilities include managing diaries, arranging meetings, and preparing documentation. Candidates should have 5 GCSEs including English and Maths, and demonstrable experience supporting senior management. Proficiency in MS Office is essential for this role.

Qualifications

• Demonstrable experience supporting Senior Management.
• Proficient in MS Office applications.
• Experience in managing records in line with governance standards.

Responsibilities

• Provide professional secretarial support to the Head of Branch.
• Manage diaries and arrange meetings.
• Record minutes and key decisions during meetings.

Skills

Diary management

Meeting coordination

Drafting correspondence

Stakeholder interaction

Record management

Education

5 GCSEs including English and Maths (Grade C or above) or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Teams

Job description

Job Details

Location: Hillsborough
Rate of Pay: £15.83 per hour
Hours: 37 hours per week (Monday to Friday)

Job Duties

The successful candidate will provide high-quality, efficient, confidential, and professional secretarial and administrative support to the Head of Branch. Key responsibilities include:

• Managing the Head of Branch's diary and arranging meetings.
• Coordinating agendas, business papers, minutes, and documentation.
• Attending meetings and accurately recording minutes and key decisions.
• Preparing and circulating draft minutes and action sheets within set deadlines.
• Ensuring approved minutes are retained and accessible.

Additional duties include liaising with staff across the branch to gather and collate information for:

• SAFSD monthly reports
• Star Chamber
• Quarterly KPI reporting
• Audit recommendations
• Risk Management
• Research project reporting

Other duties may be assigned by line management as required.

Essential Criteria

• 5 GCSEs including English and Maths (Grade C or above) or equivalent.
• Demonstrable experience supporting Senior Management, including:
  • Diary management and meeting coordination.
  • Interaction with Senior Management.
  • Drafting correspondence.
  • Vetting calls from various stakeholders.
  • Managing records in line with governance standards.
  • Arranging and minuting physical and virtual meetings.
• Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, and Teams.