Personal Secretary

UK Bank; Harrow; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading financial institution in Harrow is seeking an Executive Support to provide comprehensive support to the CEO, manage office administration, and coordinate meetings and travel logistics. The ideal candidate will excel in communication, organization, and have the ability to liaise effectively with stakeholders. This role is crucial for ensuring efficient operations within the executive office, offering a dynamic environment to support senior leadership.

Responsibilities

• Organize and coordinate meetings with internal teams and external clients.
• Prepare agendas, meeting materials, and minutes.
• Manage the CEO’s calendar, appointments, and contact lists.
• Arrange travel and logistics for staff and guests.
• Handle purchase orders, payment requests, and stationery supplies.
• Manage CEO’s emails and correspondence.
• Maintain and manage key contacts and vendor relationships.
• Provide business insights, prepare reports, presentations, and performance analysis.
• Coordinate HR-related activities and event-based tasks.

Job description

Job Role

Provide comprehensive support to the CEO, technical assistance to the Heads of Performance Monitoring, Liability, Operations & Cross‑Sell, and coordination support to HR.

Key Responsibilities

1. Meeting Coordination

• Organize and coordinate meetings with internal teams and external clients.
• Prepare agendas, meeting materials, and minutes.
• Track and follow up on action points.

2. Diary & Calendar Management

• Manage the CEO’s calendar, appointments, and contact lists.

3. Travel Management

• Arrange travel and logistics (flights, accommodation, transport, visas) for staff and guests.

4. Office Administration

• Handle purchase orders, payment requests, and stationery supplies.
• Maintain an efficient filing system and manage office hospitality.
• Act as the first point of contact for calls and visitors.

5. Communication & Correspondence

• Manage CEO’s emails and correspondence.
• Liaise with internal and external stakeholders on behalf of the CEO.

6. Relationship & Contact Management

• Maintain and manage key contacts and vendor relationships.

7. Reporting & Business Support

• Provide business insights, prepare reports, presentations, and performance analysis.
• Support decision‑making through data compilation and analysis.
• Coordinate HR‑related activities and event‑based tasks.

8. Other Duties

• Undertake additional responsibilities as delegated by the CEO.