Personal Assistant - Medical Specialties, Endoscopy & Gastroenterology

NHS National Services Scotland; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in Scotland seeks a proactive Personal Assistant to support the Management Team. The role involves high-level administrative tasks, including complex diary management and liaison with clinical and non-clinical staff. Candidates should possess strong organisational and communication skills, as well as proficiency in Microsoft Office. The position offers career development in a supportive environment, aligning with NHS values.

Benefits

Supportive team environment

Training and learning opportunities

Qualifications

• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level PA and secretarial support.
• Manage complex diary and meeting coordination.
• Act as the first point of contact for enquiries.

Skills

Organisational skills

Verbal communication

Written communication

Discretion

Attention to detail

Time management

Tools

Microsoft Office

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this post is Monday to Friday.

Medical Specialties, Endoscopy and Gastroenterology within Acute Services at NHS Greater Glasgow and Clyde provides a wide range of clinical and administrative support to ensure the effective delivery of patient care. The department is a dynamic and supportive environment, working closely with multidisciplinary teams to deliver high-quality services across the North sector.

About the Role:

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to the Management Team and Clinical Directors (CD’s) within Medical Specialties, Endoscopy and Gastroenterology. This is a key role, ensuring the smooth running of day-to-day operations and enabling the Management Team and CDs to focus on clinical and strategic priorities.

Key Responsibilities:

• Provide high-level PA and secretarial support to the Management Team and CDs, including complex diary management, meeting coordination, and minute-taking.
• Prepare correspondence, reports, and presentations to a high standard.
• Act as a first point of contact for internal and external enquiries, always demonstrating professionalism and discretion.
• Maintain accurate records and manage confidential information in line with NHS policies.
• Support the organisation and delivery of departmental projects and events.
• Liaise with clinical and non-clinical staff, patients, and external partners as required.

Essential Criteria:

• Excellent organisational and time management skills, with the ability to prioritise a busy workload.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.
• Discretion and the ability to handle sensitive information.

Desirable Criteria:

• Experience working within the NHS or a healthcare environment.
• Knowledge of NHS systems and procedures.
• Experience supporting senior managers or clinical leaders.

You will have the opportunity to work in a supportive team, develop your skills in a large and complex organisation, and gain exposure to a wide range of administrative and project work. NHS Greater Glasgow and Clyde is committed to supporting staff development and offers a range of training and learning opportunities.

Informal contact: Mhairi McGuigan - Interim Business Manager on 0141 201 6350 or [e-mail]

Information for candidates: Details on how to contact the Recruitment Service and the Recruitment Process.

This post may close early to the volume of response. Please submit your application form as soon as possible.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

Armed Forces Covenant: By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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