Personal Assistant (Global Law Firm)

VanRath; Belfast; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A thriving Legal Professional Services company is seeking a Legal Personal Assistant in Belfast. The role involves managing diaries, coordinating meetings, and supporting business development activities. The ideal candidate will have previous Legal PA experience, specifically in Northern Ireland litigation, and excellent keyboard skills. This is a hybrid position after one month of in-office work, offering competitive salary and growth opportunities.

Benefits

Fantastic benefits package

Growth opportunities

Qualifications

• Previous Legal PA experience in a similar role working with Partners and a broader team of LAs.
• Specific Northern Ireland litigation experience required.
• High motivation and ability to work independently.

Responsibilities

• Manage diaries and resolve scheduling conflicts.
• Coordinate meetings, travel arrangements, and accommodations.
• Support business development and client relationship development.
• Draft correspondence and produce accurate dictations.
• Manage client files and monitor financial hygiene.

Skills

Legal PA experience

Northern Ireland litigation experience

Strong upward management skills

Excellent keyboard skills

Job description

Overview

Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national.

This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 daysat home).

Permanent - Monday - Friday position.

Salary:

Fully Negotiable + Fantastic Benefits package & Growth Opportunities

Responsibilities

• Proactively manage diaries, identifying and resolving scheduling conflicts.
• Coordinate meetings, travel arrangements, and accommodation.
• Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
• Draft correspondence for approval and issue communications externally.
• Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
• Organise internal and external meetings and events to ensure optimal use of LAs' time.
• Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
• Open new files and support LAs with the preparation of engagement and onboarding documentation.
• Manage client files, including filing, archiving, and off-site storage.
• Collate and manage financial reports and data from the firm's financial systems.
• Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
• Receive, scan, and distribute incoming post via the case management system.
• Prepare and submit expense claims.
• Raise, issue, and actively chase client invoices.
• Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees.

Ideal Candidate

• Previous Legal PA experience in a similar role working with Partners and a broader team of LAs
• Specific Northern Ireland litigation experience
• Patience and strong upward management skills
• Highly motivated and able to work without supervision to a high standard
• Excellent and accurate keyboard skills