Personal Assistant

Vanguard; Manchester; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading financial services company in Manchester is seeking a Personal Assistant to provide high-level administrative support to executives. You will manage diaries, organize travel, prepare reports, and serve as the primary contact for executive communications. Ideal candidates will possess excellent communication skills, proficiency in office software, and a proactive attitude. This role offers competitive salary, professional development opportunities, and a hybrid working model with 3 days in the office (Tue-Thu).

Benefits

Competitive salary

Comprehensive benefits package

Professional development opportunities

Supportive work environment

Hybrid working model

Qualifications

• Exceptional communication skills required.
• Must thrive in a fast-paced environment.
• Previous experience as a Personal Assistant or in a similar role needed.

Responsibilities

• Serve as the trusted first point of contact for the executive.
• Manage complex diaries and coordinate appointments.
• Organize travel arrangements and detailed itineraries.
• Prepare reports, presentations, and meeting documentation.
• Liaise with internal teams and external stakeholders.
• Process expenses and assist with budget tracking.
• Support event planning and coordination.
• Handle confidential information with integrity and discretion.

Skills

Strong written and verbal communication

Proficiency in Microsoft Office Suite

Ability to prioritize tasks

High level of professionalism

Discretion and confidentiality

Proactive mindset

Education

Degree or equivalent qualification preferred

Tools

Digital collaboration tools

Job description

As a Personal Assistant at Vanguard, you'll provide high-level administrative and organizational support to senior executives, ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. This is a pivotal role that requires discretion, exceptional communication skills, and the ability to manage multiple tasks in a fast-paced, dynamic environment. If you thrive on being proactive and enjoy making an impact behind the scenes, this opportunity is for you!

Responsibilities

• Serve as the trusted first point of contact for the executive, handling enquiries and correspondence professionally.
• Manage complex diaries, schedule meetings, and coordinate appointments to keep priorities on track.
• Organize travel arrangements, accommodation, and detailed itineraries.
• Prepare reports, presentations, and meeting documentation to support informed decision-making.
• Liaise confidently with internal teams and external stakeholders on behalf of the executive.
• Process expenses and assist with budget tracking.
• Support event planning and coordination for key business activities.
• Handle confidential information with the highest level of integrity and discretion.
  Exceptional organizational and time‑management skills with a keen eye for detail.

Qualifications

• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Ability to prioritize tasks and thrive under pressure in a fast‑paced environment.
• High level of professionalism, discretion, and confidentiality.
• A proactive, solutions‑focused mindset and a positive "can-do" attitude.
• Previous experience as a Personal Assistant or in a similar administrative role.
• Knowledge of office management systems and procedures.
• Degree or equivalent qualification preferred.

Inclusion Statement

We're not just about investing—we're about doing the right thing for the people we serve. At Vanguard, you'll find purpose, growth, and a culture that values diversity and inclusion.

Inclusion Statement Vanguards continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: "Do the right thing." We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard's core purpose through our values. When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career growth.
• A dynamic, supportive, and inclusive work environment.
• Hybrid working model: 3 days in our Manchester office (Tue-Thu). Additional office days may be required due to the nature of the role.
• Please note: Vanguard does not offer sponsorship for this position.