People Services Administrator

Asda Stores Ltd.; Leeds; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A major retail organization in Leeds is seeking a People Services Administrator to provide administrative support within their People Services function. The role encompasses tasks such as raising purchase orders, managing documentation, and ensuring exceptional support to the team. Ideal candidates will have strong administrative and communication skills, alongside experience in HR practices. This position offers a hybrid working model, encouraging collaboration while providing flexibility in work arrangements.

Benefits

Discretionary company bonus

Company pension up to 7% matched 15%

Colleague discount in store and online

Free access to wellbeing services

Discounts across a range of services

Excellent parental leave policies

Qualifications

• Strong general administrative skills and experience.
• Experience in HR practices and ways of working.
• Strong stakeholder management and collaboration skills.

Responsibilities

• Raise purchase orders.
• Print and dispatch colleague letters.
• Produce contractual and statutory documentation.
• Issue discount cards.
• Manage Long Service awards.
• Handle stationery management.
• Top up franking machine.
• Provide general office facilities support.

Skills

Strong general administrative skills

Experience in HR practices

Stakeholder management skills

Strong written communication skills

Strong verbal communication skills

Time management skills

Organizational skills

Customer-centric mindset

Experience in Support Services administration

Effective data management skills

Job description

Big businesses like ours offer significant opportunities. 600+ stores. £60m+ in revenue taken every day. We conduct multi-millions worth of transactions every week. Our website handles 2 million transactions a month. And 75% of the UK shop in Asda every year. We’re a values-led organisation. Our mission means we encourage everyone to be open and honest. We work creatively and collaboratively with each other, valuing everyone's input. We get on with things. We make them happen. As so many people across the UK rely on us, we must. Our Creating Change for Better programme tackles the significant challenges facing our business and society today. It guides our efforts on where we can make the most critical difference by reducing our environmental footprint, creating healthier products, and supporting our communities.

Job Purpose

The People Services Administrator at ASDA People Services will play a key role in providing administrative support within the People Services Function. This role involves purchase order raising, print/dispatch of colleague letters, contractual and statutory documentation (SSP1 forms) production, issue of discount cards, Long Service awards, stationery management (predominantly letters and envelopes), franking machine top up, general facilities for the office and any other general administrative support required to support the People Services teams to ensure the smooth operation of HR processes within the organisation.

Responsibilities

• Raise purchase orders.
• Print and dispatch colleague letters.
• Produce contractual and statutory documentation (SSP1 forms).
• Issue discount cards.
• Manage Long Service awards.
• Handle stationery management (letters and envelopes).
• Top up franking machine.
• Provide general office facilities support.
• Deliver exceptional support and customer satisfaction to the People Services team.

Requirements

• Strong general administrative skills and experience.
• Experience in HR practices and ways of working.
• Strong stakeholder management & collaboration skills.
• Strong written and verbal communication skills.
• Strong time management and organisational skills.
• Ability to work independently without supervision.
• Customer centric mindset to deliver exceptional colleague experience.
• Experience in Support Services administration, or related roles.
• Numerate and strong skills in spreadsheets to aid use of technology.
• Effective data management skills.

Work Arrangements

To ensure we balance moments where we know we need to collaborate together and the need for flexibility, Asda has a hybrid way of working with a minimum 3 days a week in one of our Home Offices. Over and above this, each area of Asda may have additional requirements which may require spending more days in the office, visiting suppliers, stores or depots.

Benefits

• Discretionary company bonus.
• Company pension up to 7% matched 15%.
• Colleague discount in store and online.
• Free access to wellbeing services such as Stream, 24/7 virtual GP, counselling, health and dental cash plans and a 24/7 employee assistance helpline.
• Discounts across a range of services and activities, from airport parking to theme parks and cinemas.
• Asda Allies Inclusion Networks – helping colleagues to make sure everybody is included and that our differences are recognised and celebrated.
• Excellent parental leave policies, including maternity & adoption leave, paternity leave, shared parental leave, neonatal care leave, and support for those doing fertility treatments.