People Partnering Administrator

The Children's Trust; Marlow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading charity for children with acquired brain injury is seeking a People Partnering Administrator to provide vital administrative support across HR functions. The successful candidate will be responsible for maintaining records, acting as a point of contact for HR queries, and enhancing operational efficiency through digital solutions. Key responsibilities include coordinating health check processes and implementing AI technologies to streamline tasks. This role offers extensive employee benefits including additional leave days and options for flexible working.

Benefits

Additional annual leave days

Free on-site parking

Subsidised cafeteria

Flexible benefits platform

Enhancements for maternity and paternity pay

Qualifications

• Strong administration skills are essential for supporting the HR function.
• Experience with HR processes and compliance in a corporate setting.
• Proficiency in maintaining accurate records and reports.

Responsibilities

• Provide comprehensive administrative support to the People Partners.
• Act as the first port of call for HR-related queries.
• Maintain accurate records on SelectHR and manage office supplies.

Skills

Administrative support

HR processes

Compliance

Digital solutions

AI technologies

Tools

SelectHR

Job description

The role of the People Partnering Administrator is to provide comprehensive administrative support to the People Partners across the full range of HR responsibilities, acting as the first port of call to employees and external partners for all HR queries. The People Partner Administrator plays a key role in ensuring the smooth operation of HR processes, maintaining accurate records, and ensuring compliance with employment legislation. This role is not open to sponsorship. Staff benefits include shuttle bus, and more…

• Assist the Head of People & Culture and the People Partnering team by providing a comprehensive administration service.
• Act as first point of contact for new queries to the people team, from all employees to the People Partnering team, triaging and signing posting them.
• Be the primary contact for queries relating to SelectHR, our HR system.
• Ensure that accurate records are maintained on SelectHR.
• Provide People partnering reports as necessary.
• Devise and maintain an up‑to‑date Procedures Manual for all HR Administration duties.
• Help manage office supplies and facilities requirements.
• Assist in the streamlining and automation of processes to improve operational efficiency.
• Undertake other or additional duties that are within your skills and abilities as the organisation may reasonably require from time to time.
• Arrange and manage all Occupational Health clinics and appointments.
• Liaise with the external provider to ensure seamless provision of services.
• Liaise with internal managers to ensure that staff attend appointments.
• Oversee the delivery of the seasonal flu vaccination programme.
• Ensure all surveillance and other health checks are monitored and are up to date.
• Streamline People Partnering Administrative processes through the adoption of digital solutions.
• Where possible implement AI technologies to automate routine tasks, enhancing overall efficiency.
• Explore and implement the use of AI‑powered tools.
• Maintain accurate records of all benefits, including annual leave, pension schemes and additional leave entitlements.
• Coordinate the DBS checking process, preparing applicants for Enhanced Disclosure & Barring Service (DBS) checks in compliance with the Rehabilitation of Offenders Act 1974.

The Children's Trust is the UK's leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Benefits include: additional annual leave days (35 to 41 days depending on length of service), free on‑site parking, a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, a subsidised cafeteria, on‑site staff accommodation (subject to availability), the ability to retain your NHS or Teacher's pension (where applicable), flexible benefits platform, free eye tests, enhanced maternity and paternity pay, time‑out days for menopause symptoms, time off for gender reassignment, and the opportunity to develop your career in a supportive and collaborative environment.