People (HR) Coordinator at Coastland College

Dorset Council UK; Weymouth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A public sector organization located in Weymouth is seeking a People Coordinator to support employee lifecycle management and provide comprehensive HR advisory services. This position involves managing recruitment campaigns, onboarding staff, and ensuring compliance with employment legislation. The ideal candidate will have relevant HR qualifications and experience in HR administration. Benefits include generous leave entitlements, a pension scheme, and professional development opportunities.

Benefits

Generous annual leave

Pension Scheme

Professional development opportunities

Access to emotional support services

Free onsite gym

Qualifications

• Experience in HR administration and support.
• Strong knowledge of employment legislation.
• Ability to manage multiple HR functions effectively.

Responsibilities

• Provide first‑line HR support and advice.
• Manage end‑to‑end recruitment processes.
• Oversee onboarding and staff development.

Skills

HR support

Recruitment management

Training and development

Employee relations

Education

Relevant HR qualification

Tools

iTrent HR system

Job description

Help us shape the future of people and culture at Coastland College. At Coastland College, our people are at the heart of everything we do. As we continue to expand and strengthen our College, we’re investing in our people as the foundation of our success, nurturing creativity, wellbeing, and innovation to deliver a transformative student experience that empowers every individual to thrive.

People Team Roles

• People (HR) Advisor
• People (HR) Coordinator
• People (HR) Administrator

These positions are more than jobs—they’re part of our promise to nurture a culture of trust, collaboration, and continuous improvement.

What we offer

• Generous annual leave entitlement of 25 holiday days, plus bank holidays (pro‑rata for part‑time roles) increasing by one additional day for each completed year of service, up to a maximum of 30 days after five years of continuous service.
• Additional efficiency closure days over the winter and Easter break.
• Generous Pension Scheme through the Local Government Pension Scheme (LGPS).
• Access to Care First – our FREE confidential emotional support and practical advice scheme.
• Dedicated CPD learning days to support learning and development.
• Family friendly policies.
• Free on‑site parking.
• Free on‑site gym.
• Employee discounts at on‑site facilities such as Signature Hair & Beauty Salon, The Avenue Restaurant and The Bay Theatre.
• Wide range of Health and Wellbeing initiatives to support staff including Corporate Eyecare voucher scheme and free and confidential staff counselling.

Main Purpose of Role

The People Coordinator plays a key role in supporting the full employee lifecycle at Coastland College, delivering a positive employee experience.

The People Coordinator Will

• Provide first‑line HR support, responding to queries and offering advice and guidance to staff and managers.
• Manage recruitment and onboarding.
• Oversee and organise staff development and training.
• Contribute to HR projects and initiatives, including HR system and process improvements, policy reviews and updates, and engagement, wellbeing, and EDI programmes.

Work Location

Coastland College, Weymouth Campus with travel to Kingston Maurward campus when required.

Hours of Work

37 hours per week, Permanent. 08:30 to 17:00 Monday to Thursday; 08:30 to 16:30 on Friday.

Main Duties and Responsibilities

Employee lifecycle

• Maintain and update employee records in the iTrent HR system, ensuring accuracy, confidentiality, and GDPR compliance.
• Administer all aspects of the employee lifecycle, including onboarding, contract changes, leavers, and reporting.
• Liaise with Payroll to ensure timely and accurate processing of employee changes.

HR advisory

• Manage HR team mailboxes, triaging queries and delivering timely, professional advice across all HR matters.
• Provide first‑line HR support to staff and managers, ensuring consistent application of policies and procedures.
• Escalate complex or sensitive issues to People Advisors as appropriate.
• Deliver HR advisory support, including:
  • Annual leave and absence queries.
  • Probation and contract variation advice.
  • Support with informal disciplinary and performance matters.
  • Guidance on family leave and flexible working requests.
• Contribute to HR projects and initiatives, such as:
  • HR system and process improvements.
  • Policy reviews and updates.
  • Engagement, wellbeing, and EDI programmes.

Compliance and policies

• Maintain the College’s Single Central Record (SCR) in line with KCSIE and safeguarding requirements.
• Ensure compliance with employment legislation and internal policies.

Recruitment and onboarding

• Lead and manage end‑to‑end recruitment campaigns.
• Coordinate interview logistics and candidate communications.
• Oversee onboarding and pre‑employment checks, ensuring Safer Recruitment compliance.
• Manage recruitment systems and provide training and support to users.
• Act as the main contact for recruitment queries and agency relationships.
• Prepare recruitment reports and insights to support decision‑making.
• Drive continuous improvement in recruitment and onboarding processes.
• Monitor sector trends to inform recruitment strategy.

Staff development and learning

• Support the planning and delivery of training programmes and workshops.
• Track employee development goals and maintain training records.
• Assist with performance review cycles and feedback processes.

HR systems and reporting

• Produce regular and ad‑hoc workforce reports to support decision‑making and compliance.
• Provide first‑line support for HR system queries and user training.
• Ensure HR data and documentation are audit‑ready for internal and external reviews.
• Contribute to ongoing improvement of HR systems and processes.

Values and culture

• Provide clear and effective staff communications, ensuring consistent and correct tone of voice.
• Uphold and promote the College’s values, safeguarding responsibilities, and commitment to equality, diversity, and inclusion.