Payroll Implementation Project Manager

Fresenius Medical Care; Remote; GBP 50,000 - 70,000; Full time

Job summary

A global healthcare company in the United Kingdom is seeking a Payroll Implementation Coordinator to lead country payroll projects on a 2-year temporary contract. You will be responsible for coordinating resources, managing relationships with stakeholders, and ensuring successful project delivery. The ideal candidate has over 6 years of payroll experience across multiple countries, strong project management skills, and the ability to work independently while collaborating effectively. This role is crucial for driving payroll transformation and process improvements.

Qualifications

• 6+ years’ experience with payroll processes and transformation.
• Experience in payroll project management across multiple geographies.
• Strong analytical skills to evaluate information.
• Ability to work independently and as part of a team.

Responsibilities

• Lead payroll projects and ensure on-time delivery.
• Create and maintain project documentation and plans.
• Develop comprehensive training plans for system audits.
• Coordinate vendor risk management and system reconciliation.

Skills

Payroll process management

Analytical skills

Project management

Team collaboration

Fluent English

Knowledge of HCM systems

Transformational expertise

Education

Bachelor’s degree or equivalent business experience

Tools

Microsoft tools

Workday

ServiceNow

Job description

PURPOSE AND SCOPE:

The Payroll Implementation Coordinator will lead a cluster of country projects to support the payroll program on a 2 year temporary contract. The role will partner with relevant stakeholders to drive delivery and larger business value.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Coordinate internal resources and third parties for end to end project delivery
• Ensure that all assigned projectsare deliveredon-time, within scope and within budget
• Create and maintain comprehensive project documentation (including project plans, tools, risk management matrix) in line with FME standards to track progress and deliverables
• Develop timelines against project scopes and objectives, involving all relevant stakeholders
• Ensure resource availability and allocation across all stakeholders
• Measure and report out project performance
• Report changes to scope, budget, timelines as well as risk and issues, escalating through following established governance
• Manage relationships with program stakeholders to ensure successful implementation and adoption
• Partner with Workstream Leads to ensure consistency in project delivery across multiple geographies
• Partner with local Finance to develop standardized workflows for banking, reporting and ensuring appropriate segregation of duties
• Implement global payroll procedures and segregation of duties matrixes in-country to ensure appropriate role mapping
• Partner with Internal Controls to apply global payroll controls into local processes
• Oversee and coordinate review of vendor risk management processes
• Prepare training plans for Payroll WFM system security role audits
• Coordinate gathering and review of local payroll and WFM requirements for system changes
• Oversee Payroll and HCM system reconciliation efforts as well as data uploads to bring systems in alignment
• Support Payroll Operations requirements review and validation against HCM system configuration. Define opportunities for enhancements
• Assess and detail needs for HCM integrations and/ or standardized reporting
• Other tasks as assigned by the manager

EDUCATION AND REQUIRED CREDENTIALS:

• Bachelor’s degree or equivalent business experience preferred

EXPERIENCE AND SKILLS:

• 6+ years’ experience with payroll processes AND transformation
• Experience in payroll project management across multiple geographies
• Experience in driving payroll process improvements
• Possesses strong analytical skills to critically evaluate information
• Must be a team player but also able to work independently.
• Ability to build and maintain strong relationships across functions to drive teams towards success-based results
• Must be focused, goal driven, accountable, and exhibit significant attention to detail
• Payroll knowledge in multiple countries
• Time and attendance knowledge
• Project management or transformation expertiseMicrosoft tools
• Multiple payroll vendor systems
• HCM systems, preferably Workday
• Nice to have: Preferably ticketing systems, such as ServiceNow
• Fluent English
• Preferred additional European language
• Flexibility in working hours to cover global timezones