Patient Pathway Co-ordinator

NHS; Stanmore; On-site; GBP 32,000 - 35,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a Patient Pathway Co-ordinator to manage patient referrals and ensure effective care pathways. The role requires strong administrative skills, excellent communication abilities, and experience in healthcare settings, preferably within the NHS. The ideal candidate will support patients from their first appointment through treatment and follow-up, ensuring a smooth and efficient process. The position offers a salary between £32,199 and £34,876 per annum, including HCAS.

Benefits

Access to wellbeing support

Rewards & Recognition platform

Dedicated Staff Wellbeing Hub

Salary sacrifice schemes for transport and childcare

Qualifications

• Experience in administration/secretarial roles in complex organizations.
• Customer-facing experience with a focus on service delivery.
• Previous NHS or healthcare experience.

Responsibilities

• Manage patient referrals from registration to discharge.
• Ensure accurate patient demographic data entry.
• Liaise with clinicians for effective patient care.

Skills

Communication skills

Customer service

Data analysis

Negotiation

Education

GCSE or equivalent with Grade C in English and Maths

Job description

Patient Pathway Co-ordinator

The closing date is 06 January 2026

The role of the Patient Pathway Co-ordinator is key to ensuring our patients are supported throughout the care they receive at RNOH. The post holder is responsible for the management of the whole patient pathway, from referral to discharge, including first outpatient appointment, diagnostics, planning of treatment, treatment, and follow-up appointments. The post holder will effectively handle telephone calls, correspondence, process complex referrals, book appointments and admissions, whilst ensuring that patients or visitors receive any information they need prior to accessing our services.

Main duties of the job

The Patient Pathway Co-ordinator will work closely with clinicians and Patient Pathway Leads to ensure that the full care pathway of all patients is effectively managed. The post holder will have direct patient contact working with the wider multidisciplinary team to ensure that patient care is well co-ordinated and delivered effectively to our patients, whilst considering the relevant performance rules and targets.

About us

At the Royal National Orthopaedic Hospital (RNOH), we are committed to achieving the best staff experience in the NHS. In the 2023 NHS Staff Survey, we proudly:

• Scored above the national average for the People Promises: "We are recognised and rewarded," "We are always learning," "We work flexibly," "We are a team," and for staff engagement.
• Ranked #1 among all Trusts in North and Central London for all People Promises and themes.
• Ranked #1 among all Acute Specialist Trusts for "We work flexibly."

At RNOH, we're committed to being actively anti-discriminatory and actively inclusive. We recognise our brilliant people do brilliant work, and we offer rewarding careers, no matter what their background. We continue to strive to break down barriers to be the Trust where people come together because what they do matters, makes a difference and where they can thrive.

Joining our organisation means enjoying a wide range of staff benefits, including:

• 24/7 access to wellbeing support through our Employee Assistance Programme.
• A Rewards & Recognition platform, offering opportunities to thank colleagues, send gifts, and access exclusive discounts.
• A dedicated Staff Wellbeing Hub, providing a space to relax and recharge away from the work environment.
• Salary sacrifice schemes for transport (season ticket loans, car and bike), electrical goods, and childcare

At RNOH, we are more than a workplace--we are committed to patients, to excellence and the wellbeing of our staff.

Job responsibilities

• Receive new referrals and check hospital data systems to see if the patient has been previously registered with a hospital number.
• Register all patients who do not already have a hospital number, ensuring clear and accurate information is entered onto the Electronic Health Record (EHR) and that no duplicate records are created.
• Record and capture patient information appropriately and in line with Standard Operating Procedures.
• Ensure patient demographics are correct by checking with the patient at every encounter, highlighting any duplicate records and escalating to the medical records team.
• Screen referrals and allocate the referral to the appropriate team, using knowledge and judgement to assign complex referrals to the correct area.
• Use electronic patient information systems to scan, attach referrals, and create and action workqueues.
• Review triaging information from consultants and action the required next steps, communicating a consultants decision not to treat or to accept the referral back to a patient, ensuring documentation is sent to the referrer and patient with the referrer and patient, as required.
• Contact referrers to clarify the information provided in referrals if this is unclear or incomplete.
• To action Advice and Guidance (A&G) requests on the e-RS system with responses from the clinical team, escalating where required.
• Manage the e-RS (e-Referrals System) worklists to ensure ASIs (appointment slot issues) and referrals are appropriately managed, escalating where required.
• Use tact, negotiation and persuasion to ensure that referrals are triaged by the clinical team in a timely fashion, and follow up with clinicians where referrals are not triaged in the expected time frame.
• Dispose of paper referral documentation in line with the Trusts Information Governance policy.
• Responsible for liaising with the commissioning team, in order to identify NHS eligibility for treatment.

Person Specification

Communication and Relationship Skills

• Able to communicate clearly and sensitively with a wide range of patients, in situations where there may be barriers to understanding (e.g. language difficulties, anxious or distressed patients or relatives).
• Able to induct new staff into the department, demonstrating tasks to colleagues.

Knowledge, Training and Experience

• Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
• Previous experience in administration/secretarial/personal assistant capacity in a large and complex organisation.
• Experience of working in a customer facing environment, resolving queries and using initiative to ensure first-class service delivery.
• Previous NHS experience, or experience of working in a healthcare setting.
• Data analysis experience.

Analytical & Judgment Skills

• Ability to make decisions in a constantly changing environment using judgement to deal with queries or to escalse where necessary
• Able to deal with sensitive information with tact, diplomacy and understanding.
• Ability to work unsupervised and use own initiate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Royal National Orthopaedic Hospital NHS Trust

£32,199 to £34,876 a yearPer Annum including HCAS