Pastoral Coordinator

St Paul's Girls' School; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading independent school in London seeks a Pastoral Coordinator to provide administrative support to the Wellbeing Team. This role involves handling sensitive situations with discretion and supporting the Heads of Year in both the Lower and Middle Schools. A flexible approach and excellent administrative skills are necessary. This is a full-time position during term time plus additional weeks.

Qualifications

• Experience of working within a school environment preferred but not essential.
• Comfortable dealing with sensitive pastoral situations is essential.
• Ability to think quickly and act spontaneously is required.

Responsibilities

• Provide administrative support to the Wellbeing Team and Heads of Year.
• Coordinate the staff and spaces in the Wellbeing Centre.
• Maintain discretion and confidentiality while monitoring students.

Skills

Excellent administrative skills

Discretion and confidentiality

Ability to handle sensitive situations

Flexible approach

Job description

Overview

Pastoral Coordinator

35 hours per week, term time plus 4 weeks

Permanent

Competitive Salary

The school

St Paul’s Girls' School is one of the country29s leading independent schools for girls aged 11-18, with approximately 840 students. It is an extraordinary school, offering a classical yet forward-thinking education, rooted in a love of academic discovery and enriched by a broad co-curricular programme, nurturing wellbeing provision and a strong commitment to partnerships and community initiatives. Aspirations and achievements go well beyond what one would normally expect from a school, making St Paul29s a very exciting, lively and stimulating place in which to work.

The post

St Paul29s Girls' School is looking to appoint an enthusiastic individual to provide administrative support to the Wellbeing Team and the Heads of Year in the Lower School and Middle Schools.

Inspiring confidence, trust and confidentiality, they will provide administrative support and assistance, working closely with the PA to the Director of Pastoral Care to ensure joined up pastoral care and continuity for all students and excellent service to students and parents. They will also coordinate the staff and spaces working in the Wellbeing Centre and monitor students as they take time out from school activities when they must be monitored and closely observed.

The post-holder needs to be comfortable with sensitive pastoral situations and with often being the first port of call for vulnerable students. They must maintain discretion at all times as they will be privy to a significant amount of confidential information pertaining to both staff and students. This is not solely an administrative post, and the job includes dealing with staff and students and often in situations when they will have to think quickly and to act spontaneously in order to ensure the safety of individuals and to minimise the risk which they can sometimes pose to themselves and to others.

The post will suit someone with excellent administrative skills with a flexible approach to work and a willingness to develop new skills. Experience of working within a school environment is preferred but not essential.

The post holder will be based in the Wellbeing Centre and report to the Deputy Head, Director of Pastoral Care.

Working hours are 8:30am to 4:30pm, although there is some flexibility as to start and end times which can be discussed at interview.

Application and procedures

Further information about the role and how to apply can be found on our website https://spgs.org/vacancies/. Please submit your applications before the closing date and time. We recommend that candidates apply as soon as possible since applications will be reviewed as they are received, and interviews may be arranged on a rolling basis.

Disclosure and safeguarding

Disclosure and Barring Service (DBS) and overseas police checks

St Paul29s is a "registered body" under the Police Act 1997 because employment here involves access to children under the age of 18. This post will require an enhanced DBS check from the Disclosure and Barring Service (formerly Criminal Records Bureau) before we can confirm an offer of employment. Unless you are a member of the DBS Update Service you will need to apply for a new disclosure, even if you already hold one. Former members of staff who are not on the Update Service who re-join us also require fresh disclosures unless less than three months have passed between their leaving and their re-employment date. If you have lived or worked abroad for a period of 6 months or more during the past 5 years you will also need to provide appropriate paperwork, such as a police certificate of good conduct, from the countries you have lived in.

Safeguarding guidelines

The post-holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with our child protection policy statement at all times. If, in the course of carrying out the duties of the post, the post-holder becomes aware of any actual or potential risks to the safety or welfare of children at St Paul29s, s/he must report any concerns to our safeguarding designated teacher or to the High Mistress.

Closing date

Closing date: Friday 10 October 2025

Interviews: WC Monday 13 October 2025

We will be undertaking online checks for all shortlisted candidates in line with Keeping Children safe in Education 2025.

St Paul29s Girls' School is one of the country's leading independent schools for girls aged 11-18, with approximately 840 students. It is an extraordinary school, offering a classical yet forward-thinking education, rooted in a love of academic discovery and enriched by a broad co-curricular programme, nurturing wellbeing provision and a strong commitment to partnerships and community initiatives. Aspirations and achievements go well beyond what one would normally expect from a school, making St Paul29s a very exciting, lively and stimulating place in which to work.