Part Time Accounts Administrator

Kasmir Associates; Middleton; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A UK importer and supplier of household products is seeking an experienced Accounts & Finance Administrator for maternity cover. This role, focused on accounts payable and receivable, requires proficiency in Xero and excellent attention to detail. Responsibilities include managing the invoicing process, credit control, and bank reconciliations. Flexible working hours around 20 to 25 per week are offered, along with a pro-rated salary of up to £35,000. Immediate availability is preferred.

Benefits

Flexible hours

Free parking

21 days holiday plus bank holiday

Discounted products

Qualifications

• Proven experience in an Accounts Administrator or similar finance role.
• Strong experience with Xero is essential.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage a varied workload.

Responsibilities

• Manage accounts payable and receivable through Xero.
• Prepare supplier payment runs and manage credit control.
• Handle invoice queries and ensure accurate transaction coding.
• Perform bank reconciliations and submit VAT returns.

Skills

Xero experience

Attention to detail

Communication skills

Excel skills

Multi-currency transaction management

Job description

Overview

Accounts & Finance Administrator - Maternity Cover (Up to 12 Months). Reports to: Managing Director. Software: Xero. Monday to Friday - flexible hours around 20/25 per week. Salary up to £35,000 pro rata (negotiable). We are seeking an experienced and proactive Accounts & Finance Administrator to join a UK importer and supplier of household products on a maternity cover contract. This role is ideal for someone who is confident working independently, skilled in Xero, and comfortable managing a wide range of accounting duties as well as liaising with external stakeholders.

Responsibilities

• Accounts Payable & Receivable
• Process all purchase and sales invoices in Xero.
• Provide remittances and prepare supplier payment runs.
• Manage credit control, chase overdue payments, and maintain accurate debtor records.
• Check warehouse invoices, courier invoices, and factory shipping invoices for accuracy.
• Handle invoice queries from customers, suppliers, and internal colleagues.
• Ensure all transactions are accurately coded in Xero.
• Complete daily/weekly bank reconciliations and monitor cash flow movements.
• Submit VAT returns using Xero reconciliations.
• Process the monthly payroll journal in Xero.
• Manage multi-currency payments and work with FX partners to pay overseas suppliers.
• Liaise with external accountants regarding monthly and year-end processes.
• Liaise with credit insurers to manage payment terms, credit limits, and risk checks.
• Data, Audit & Reporting
• Use spreadsheets and VLOOKUPs to analyse online platform payments and reconcile discrepancies.
• Support purchase planning and orders alongside the Managing Director.
• Monitor goods in transit (information provided by logistics) and ensure invoices/packing lists match pre payments.
• Manage claims for faulty goods with factories and process any credits due.

Qualifications & Skills

• Proven experience in an Accounts Administrator, Accounts Assistant, or similar finance role.
• Strong Xero experience is essential.
• Ideally you will be available immediately.
• Excellent attention to detail and accuracy.
• Strong communication skills for liaising with suppliers, logistics partners, and accountants.
• Confident managing multi-currency transactions.
• Intermediate to advanced Excel skills, including VLOOKUP.
• Ability to work independently and manage a varied workload.

What’s on offer

• Flexible hours
• Free parking
• 21 days holiday plus bank holiday
• Discounted products