Operations Administrator

IPS; England; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading logistics company in the United Kingdom is seeking a dedicated Operations Administrator to provide professional front-of-house support and assist the management team. This full-time role offers a salary of £25,100-£30,000 per annum with various employee benefits. Ideal candidates should have a diploma in business administration and prior experience in reception or administration roles.

Benefits

28 days annual leave

Pension scheme

Life Assurance

Wellness programmes

Eye Care Vouchers

Employee of the Month awards

Discounts via benefit platform

Qualifications

• Previous experience in a Reception or Administration role is essential.
• Experience in report writing is desirable.
• Worked with Senior Managers / Directors.

Responsibilities

• Provide professional reception and admin support.
• Manage incoming calls in a pleasant manner.
• Complete technical and health & safety administrative tasks.

Skills

Communication skills

Attention to detail

Intermediate MS Office proficiency

Education

Diploma in Business & Administrative Procedures

Job description

Job Description

OurSt Helens site are now recruiting for an Operations Administrator to join their friendly team on a full time permanent basis.

Salary : £25,100-£30,000 per annum.

Working hours : Monday-Friday, 8:30am-5pm.

As an Operations Administrator you will provide a professional, warm and efficient Reception / Front of House service for the Company, assist the Management team with admin support as and when required.

Key Duties of an Operations Administrator

• Answer and field incoming external and internal calls in a timely, professional and pleasant manner.
• Completing Technical, Quality and Health & Safety administrative tasks to a high standard and within deadlines set.
• Manage office supplies and maintain consumables storage cupboard.
• Set up meeting rooms, coordinate refreshments and lunches.
• Provide a full and comprehensive administrative service to the Management team, including Health & Safety and Quality.
• Manage, maintain and update EOA system, maintaining weekly stats, agency hours etc, spreadsheets and databases.
• Monitor and maintain holiday tracker. Input to Vision.
• Assist in HR duties by scanning and sending Med certs to Central HR / Payroll.
• Assist with Leaver records, exit interviews typed up and filed, helping to calculate entitlements to leaving date.
• Arrange and organise all parcels for despatching to customers in a cost effective and timely manner.
• Purchase Order raising and support for all departments.
• Trouble shooting and assisting the SMT as and when required.

Qualifications

• Diploma in Business & Administrative Procedures or equivalent.
• Intermediate level of proficiency with MS Office programs and aptitude to learn new software and systems.
• Previous experience in a Reception or Administration role is essential.
• Previous experience in report writing is desirable.
• Worked with Senior Managers / Directors.
• An effective communicator, written and verbal.
• Excellent attention to detail.

Additional Information

As part of our drive to make IPS a great place to work, we are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Benefits

• Annual Leave – 28 days inclusive of the bank holidays.
• Pension scheme – We want colleagues to enjoy a comfortable retirementso we offer a great contribution of 4% employee and 4% employer.
• Life Assurance - x2 your annual salary.
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the Month and Year, special recognition and long service awards.
• Everyday discounts - Via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity, please apply now and become a part of our #WinningTeam!