Office Manager (PT)

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading financial services provider is seeking an experienced General Office Manager to oversee day-to-day office operations in Jersey. This part-time, permanent role includes providing administrative support to the Head of Location and managing a variety of office tasks. Ideal candidates will have proven experience in office management, excellent interpersonal skills, and proficiency in Microsoft Office. The role requires working hours of 20 per week, Monday to Friday.

Qualifications

• Significant experience in an Office Manager or Executive Assistant role within a financial or professional services environment.
• Excellent interpersonal skills to engage with stakeholders at all levels.
• Strong organisational and prioritisation skills, managing multiple deadlines.

Responsibilities

• Act as the first point of contact for all internal and external stakeholders.
• Provide general administration and facilities support.
• Support the Head of Location and CEO with diary management and travel arrangements.

Skills

Interpersonal skills

Organisational skills

Proficiency in Microsoft Office

Attention to detail

Verbal communication skills

Job description

Our client is seeking an experienced and proactive General Office Manager to join their team on a part-time, permanent basis in Jersey. This stand-alone role involves overseeing the day-to-day operations of the office and providing high-level administrative and executive support to the Head of Location. The successful candidate will work 20 hours per week, Monday to Friday from 9am to 1pm, with no remote working.

Overview

General Office Manager role focusing on office operations, administration, facilities support, and executive assistance within a financial or professional services environment.

Responsibilities

• Act as the first point of contact for all internal and external stakeholders, maintaining a professional and welcoming environment
• Provide general administration and facilities support, including vendor management, meeting room bookings, visitor management, and hospitality arrangements
• Organise weekly office breakfasts and lunches using local providers
• Fulfil the duties of Health & Safety Officer and Fire Marshal for the office
• Support the Head of Location and CEO with diary management, meeting scheduling, travel arrangements, expense processing, and corporate event planning
• Prepare, edit and format documents, reports, and presentations in line with company standards
• Manage and prioritise a range of tasks including calendar coordination and administrative duties across departments
• Identify and implement process improvements to streamline administrative tasks
• Undertake ad hoc projects and responsibilities as requested
• Provide flexible support to the office, occasionally assisting with afternoon or evening events

Qualifications

• Significant experience in an Office Manager or Executive Assistant role within a financial or professional services environment
• Excellent interpersonal skills, able to engage with stakeholders at all levels across international offices
• Strong organisational and prioritisation skills, with the ability to manage multiple deadlines
• High level of initiative, independence and attention to detail
• Proficiency in Microsoft Office, particularly Outlook and calendar management
• Discreet, professional, and reliable, with the ability to handle confidential information appropriately
• Collaborative team player with a flexible and proactive approach
• Strong written and verbal communication skills
• Adaptable, resilient, and eager to learn

What You\'ll Love

Our client operates within a dynamic international environment, offering the opportunity to work closely with global teams across Europe and the US. With a strong focus on excellence, collaboration, and personal development, they value individuals who are proactive, adaptable, and committed to delivering outstanding service.

Interested?

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