Office Manager/ EA

Reflect Recruitment Group; Newark on Trent; On-site; GBP 37,000 - 39,000; Full time

Job summary

A leading recruitment agency seeks an experienced Office Manager/ EA for a permanent full-time position in Newark. The ideal candidate will have over 5 years of experience in a busy administrative role, ideally at a senior level. Key responsibilities include managing operations, supporting staff, and overseeing IT support. Candidates should possess excellent communication skills, IT systems knowledge, and a proactive, can-do attitude. A salary of £37k-£39k is offered with flexible working available post-probation.

Qualifications

• Minimum of 5 years' experience in a busy administrative environment.
• Experience in a senior role preferred.
• Experience in the public sector is desirable.

Responsibilities

• Own administrative and operational tasks for smooth office running.
• Coordinate and distribute meeting agendas.
• Take minutes and track follow-ups.
• Oversee IT support and liaise with suppliers.
• Assist with recruitment processes.
• Coordinate and attend events efficiently.
• Provide high-level support to senior staff.
• Maintain and update website content.

Skills

IT systems understanding

Excellent written communication

Excellent verbal communication

Proactive attitude

Minute taking

Tools

Microsoft Office

Job description

We are seeking a highly experienced Office Manager/ EA to join our client who are a well established organisation based in Newark.

This is a full time permanent position with a salary of £37k-£39k DOE. You will primarily be based in the office however a level of some flexible working may be offered after probation.

This position is a true all rounder role, you will be the operational backbone of a small but busy team. This role would suit someone who thrives on variety, can handle multiple priorities and ensure the smooth running of day to day operations.

Key responsibilities:

• Take ownership of administrative and operational tasks to ensure smooth running of a busy office, supporting other staff, providing guidance and training.
• Preparing, coordinating and distributing meeting agendas.
• Minute taking and ensuring all follow-ups are accurately tracked.
• Oversee IT support and act as the main point of contact for internal members as well as liaising with external suppliers.
• Assist with the recruitment process, including posting vacancies, shortlisting and supporting interviews for all positions.
• Assist with planning, coordinating and attending events ensuring they run efficiently.
• Provide high level support to senior staff members, managing schedules, meeting and other projects to ensure smooth operations.
• Maintain and update website ensuing all content and information is accurate and up to date.

The ideal candidate will have a minimum of 5 years' experience working in a busy administrative environment ideally in a senior role. Experience in the public sector or similarly structured environment would be desirable. You will have a strong understanding of IT systems including Microsoft Office and be confident in minute taking.

This role requires someone with a proactive can do attitude who thrives both independently and as part of a team. You will be able to motivate, guide and support other colleagues. Excellent written and verbal communication skills are essential.

If you feel that you have the skills and believe the role sounds like it might be for you then please call Ellen.

Reflect Recruitment Group is operating as employment agency under the Employment Agencies Act 1973