Office Manager (Charity)

GBR Recruitment Limited; Huntingdon; On-site; GBP 20,000 - 30,000; Part time

Job summary

A respected Charity organization in Huntingdon is seeking a skilled Part-time Office Manager. This role involves managing day-to-day office operations while providing support to the charity's projects. Ideal candidates are passionate about helping others and possess strong office management skills. The successful applicant will work 24 hours per week, from Monday to Thursday, ensuring effective administration and financial processes are maintained. Experience in the Charity sector is a plus.

Qualifications

• Experience in office management and administration.
• Ability to manage a small team.
• Passion for working in the Charity/NFP sector.

Responsibilities

• Manage day-to-day operations within the office.
• Oversee grant application processes and maintain records.
• Produce monthly reports for the CEO and Trustees.

Skills

Office management

Customer service

Financial/accounting

Database management

Team management

Tools

Word

Excel

Job description

Job Overview

GBR Recruitment are delighted to be working exclusively with a highly respected Charity organisation within Huntingdon, recruiting for an experienced Part‑time Office Manager to work 24 hours Monday to Thursday (09:30am to 3:30pm) working closely with the wider senior management team and trustees, in delivering key local community support to those less fortunate and vulnerable within central, plus those individuals in the wider Huntingdonshire District of Cambridgeshire (inc. St Neots, St Ives, Godmanchester, Ramsey and other rural areas and villages). As the Office Manager you will manage day‑to‑day operations within the office, working within a small Charity team, ensuring the whole operation runs efficiently and smoothly, delivering the best support to those most in need within the local community. Along with the Charity Grants team, you will be responsible for giving professional advice and guidance to both individuals and groups requiring financial support, or seeking support in purchasing essential items such as household goods (i.e. white goods, furnishings, etc.) or even equipment for community organisations or other local causes such as sports for all. This role would suit an individual who is highly passionate about giving back to others more fortunate than themselves and who has a desire to work within the Charity/NFP/Third sector or is already working in the sector. If you are hands‑on and strong in all areas of office management such as administration, coordination, customer service, financial/accounting (supporting month end, invoices, monthly reconciliation, bank transactions, etc.), reporting, database management/data entry, dealing with sensitive information, plus overseeing a team of two or more, then this is the ideal role for you.

Duties

• Carry out all areas of office management such as administration, coordination, customer service, financial/accounting (supporting month end, invoices, monthly reconciliation, bank transactions, bookkeeping, etc.), reporting, database management/data entry and more.
• Review grant applications for potential funding awards and oversee the grant application/funding application process, working closely with the grant awards team, ensuring all records are up to date, compliance is adhered to and a high level of customer service is achieved.
• Attend home or local community organisation meetings with those applying for financial or other support with the grants team when needed.
• Carry out purchasing duties, securing items at the best price.
• Produce reports for the CEO and Trustees to review (monthly).
• Attend Charity/NFP events and exhibitions, and network in the local community to give the Charity as much exposure as possible.
• Keep the database up to date.
• Ensure individuals are supported as best as possible and inline with the welfare benefits system allowances.
• Manage the office building/facilities to ensure all is in working order.
• Support strategic plans and give input in terms of new ideas and continuous improvement measures.
• Provide general support wherever needed as a close‑knit team.

Attributes

• Strong in all areas of office management such as administration, coordination, customer service, financial/accounting (supporting month end, invoices, monthly reconciliations, bank transactions, etc.), reporting, database management/data entry, etc.
• Previous supervisory/management experience in an office environment.
• Charity/NFP/Third sector experience is ideal (but not a must).
• Some accounting/financial skills desired.
• Strong in Word and Excel.
• Knowledge of the welfare benefits system.

This role could be commutable from Huntingdon, Godmanchester, Ramsey, St Ives, St Neots, Cambridge, Newmarket, Soham, Ely, Sandy, Alconbury, Sawtry, Yaxley, Chatteris, Histon, Biggleswade, Kimbolton, March or areas close to these.

Apply today