Office Manager - 12 month FTC - (Part Time)

Morgan Spencer Recruitment; Reading; On-site; GBP 80,000 - 100,000; Part time

Job summary

A recruitment consultancy is seeking a proactive Office Manager to oversee daily operations in Reading on a part-time 12-month fixed-term contract. The ideal candidate will manage administrative tasks, support staff, maintain supplies, and foster a positive work environment. Key responsibilities include office operations management, providing support to senior staff, and budget tracking. Strong organizational and multitasking skills are essential, along with proficiency in Microsoft Office Suite. A January start for this role is available.

Qualifications

• Proven experience as an Office Manager, Team Assistant, or PA.
• Strong organizational skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently as well as part of a team.

Responsibilities

• Oversee daily office operations, ensuring a clean and organized environment.
• Provide administrative support to senior staff, including scheduling meetings.
• Liaise with building management for office maintenance and repairs.
• Monitor and manage office budget by tracking expenses.
• Provide support to staff in day-to-day tasks like coordinating lunch orders.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office Suite

Attention to detail

Job description

Office Manager (Part Time)

12 month FTC

Monday to Thursday (On Site)

Reading, Berks

£36,000 pro rata

Mid January start available

Job Summary :

We are seeking a highly organised and proactive Office Manager to oversee the daily operations of our Clients office.

This is a part time, on site role - working Monday to Thursday on a 12 month Maternity Cover fixed term contract.

The Office Manager will play a key role in ensuring that everything runs smoothly and efficiently by managing administrative tasks, supporting staff, maintaining office supplies, and ensuring a positive work environment. The ideal candidate will be a detail-oriented individual with strong organisational skills and the ability to manage multiple responsibilities at once.

Key Responsibilities :

Office Operations :

• Oversee the daily operations of the office, ensuring a clean, organised, and productive environment.
• Manage office supplies inventory and order supplies as needed.
• Ensure that office equipment is well-maintained and functional (e.g., printers, copiers, etc.).
• Serve as the point of contact for office-related needs and issues.

Administrative Support :

• Provide administrative support to senior staff, including scheduling meetings, managing calendars, and handling correspondence.
• Assist with travel arrangements and event planning (e.g., meetings, conferences, team-building activities).
• Handle incoming phone calls, emails, and inquiries, directing them to the appropriate team members.
• Maintain and organize filing systems, both electronic and physical.

Facilities Management :

• Liaise with building management and external vendors for office maintenance, cleaning, and repairs.
• Ensure that the office complies with safety and health regulations.
• Coordinate office moves or setups as necessary.

Financial and Budget Management :

• Monitor and manage office budget, tracking expenses for supplies, equipment, and other office-related needs.
• Process invoices and manage vendor payments as needed.

Team Support :

• Provide support to staff in day-to-day tasks, such as coordinating lunch orders, booking meeting rooms, and setting up for presentations.
• Foster a positive office culture by maintaining a welcoming environment for visitors and employees.
• Organise team events or activities to improve morale and promote teamwork.

Other Duties :

• Handle confidential information with discretion and integrity.
• Support HR with onboarding new employees and assisting with other employee-related tasks as needed.
• Perform other office-related duties as assigned by management.

Qualifications :

• Proven experience as an Office Manager, Team Assistant, or PA
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently as well as part of a team.

Tick the boxes and want to know more? Please apply with your most up to date CV, and if successfully shortlisted we will be in touch within 48 hours.

Our mission :

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EQUAL OPPORTUNITIES

Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion / beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY :

All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 Morgan Spencer Limited, registered in England & Wales No : 4254114