Office Manager

EMR | Specialist in Marketing Recruitment; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A recruitment specialist seeks a proactive Office Manager for a maternity cover contract. You will ensure efficient operations, manage HR compliance, and oversee payroll processing, making it ideal for someone with a strong operational background in the recruitment industry.

Qualifications

• Proven experience in office or operations management.
• Knowledge of freelance payroll and recruitment systems.
• Impeccable attention to detail and organisational skills.

Responsibilities

• Ensure smooth daily operations across all departments.
• Manage HR administration and onboarding/offboarding.
• Process weekly freelance payroll and handle invoicing.

Skills

Attention to detail

Organizational skills

Confidentiality

Discretion

Education

Experience in office or operations management

Knowledge of payroll and recruitment systems

Job description

EMR | Specialist in Marketing Recruitment provided pay range

This range is provided by EMR | Specialist in Marketing Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from EMR | Specialist in Marketing Recruitment

Specialist in Marketing, Digital & Commercial Recruitment - Financial Services & Insurance

Are you a detail-driven operations professional with a passion for improving processes and keeping everything running smoothly behind the scenes?

We're looking for a proactive and experienced Office Manager to join our team for a maternity cover contract. You'll be the engine behind our business operations—keeping systems running, people supported, and processes efficient. This role is ideal for someone with a strong background in operations and payroll, ideally within the recruitment or staffing sector.

August / September start

6-month contract; could be extended

Responsibilities

Operations & Office Management

• Ensure smooth daily operations across all departments
• Approve freelance bookings and permanent placements
• Maintain internal systems and oversee office facilities and supplies

HR & Compliance

• Manage HR administration with support from external HR consultants
• Handle staff onboarding/offboarding
• Oversee compliance for freelancers (IR35, visas, documentation)
• Ensure insurance and legal documents are up to date

Payroll & Invoicing/Credit Control

• Process weekly freelance payroll, self-bill invoices, and remittances
• Handle client timesheet approvals and invoice generation
• Manage credit control and chase outstanding payments

Reporting & Systems

• Weekly/monthly margin, GP, and pipeline reports
• Keep all mailboxes clear and respond promptly

Requirements:

• Proven experience in office or operations management
• Knowledge of freelance payroll and recruitment systems
• Impeccable attention to detail and organisational skills
• Discretion and professionalism when handling confidential information
• Comfortable managing multiple systems and prioritising workload
• Track record in recruitment would be an advantage

August / September start

6-month contract; could be extended

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Other

• Industries

  Staffing and Recruiting

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