Office Manager

Department for Education; Hertford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A village primary school is seeking an experienced Office Manager to lead the administrative function. This hands-on role involves developing school administrative procedures, managing pupil data, and providing high-quality support to the Headteacher. Applicants should have previous experience in a school office, strong organisational and communication skills, and a commitment to safeguarding children. This position offers opportunities for professional development in a friendly, collaborative environment.

Benefits

Opportunities for professional development and training

Local Government Pension Scheme

Staff wellbeing initiatives including discount schemes

Cycle-to-Work Scheme

Qualifications

• Previous experience working in a school office.
• Strong MS Office skills including Excel, Word, Powerpoint.
• A calm, professional manner and a commitment to safeguarding.

Responsibilities

• Maintain and develop school administrative procedures.
• Lead the day-to-day running of the school office.
• Manage pupil data and attendance processes.
• Support the School Business Manager with financial transactions.
• Provide high-quality administrative support to the Headteacher.

Skills

Organisational skills

Communication skills

MS Office skills

Experience in school financial processes

Ability to prioritise

Education

GCSE A-C or equivalent in English and Maths

Tools

Arbor

Sims

Excel

Word

Powerpoint

Job description

Our small, friendly village primary school sits at the heart of its community, and the smooth running of our school office is vital to ensuring that pupils, families and staff receive the very best support every day. We are seeking an experienced, highly organised Office Manager who will lead our administrative function with professionalism, warmth and efficiency. Working closely with the Headteacher and wider leadership team, our Office Manager will oversee all aspects of school administration—from daily operations and compliance to supporting safeguarding processes and managing key school systems. In a one‑form‑entry setting, this is a hands‑on role where your impact will be visible, valued and central to the life of the school. This position is ideal for someone who thrives in a varied role, enjoys building strong relationships, and takes pride in creating systems that help a school community flourish.

Responsibilities

• Maintain and develop school administrative procedures in line with statutory and Local Authority guidelines
• Lead the day-to-day running of the school office, ensuring a welcoming and efficient front‑of‑house service
• Manage pupil data, attendance processes and statutory returns
• Support the School Business Manager with financial transactions
• Prepare and monitor risk assessments for school trips and activities
• Support safeguarding administration, ensuring accurate and confidential record‑keeping
• Oversee office resources, procurement and contracts
• Ensure effective use of the school's MIS and administrative systems
• Provide high‑quality administrative support to the Headteacher and staff
• Line manage administrative staff and contribute to wider school planning

Qualifications & Requirements

• Previous experience working in a school office
• GCSE A-C or equivalent in English and Maths
• Experience in school financial processes
• Experience in managing administrative systems and processes
• Strong MS Office skills including Excel, Word, Powerpoint etc.
• Strong organisational skills and the ability to prioritise in a busy school environment
• Excellent communication skills to all key stakeholders
• Competence with MIS systems including Arbor, Sims
• A calm, professional manner and a commitment to safeguarding and promoting the welfare of children
• Enhanced DBS check, satisfactory references and other pre‑employment checks

Our school is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment.

Benefits

• Opportunities for professional development and training
• Local Government Pension Scheme
• Staff wellbeing initiatives including discount schemes
• Cycle-to-Work Scheme
• A friendly, collaborative team and a wonderful village school environment