Office Manager

Long Wittenham Pre-School; Brighton; Hybrid; GBP 80,000 - 100,000; Part time

Job summary

A local charity-operated pre-school in Brighton is seeking a part-time Office Manager to handle day-to-day administration. The role requires strong administrative and communication skills, proficiency in Google Workspace, and involves managing invoicing, recruitment tasks, and ensuring compliance with safeguarding policies. The position allows remote work with at least one on-site visit per week. Ideal for candidates with experience in childcare settings, flexibility is key.

Qualifications

• Strong administrative experience is essential.
• Excellent communication and organisational skills required.
• Proficiency in Google Workspace necessary.
• Understanding of confidentiality and safeguarding is important.

Responsibilities

• Oversee admissions, staff records, and communications.
• Manage invoicing, fee collection, and payroll.
• Ensure compliance with safeguarding and health & safety.
• Assist with marketing and committee reports.
• Support recruitment and maintain staff records.

Skills

Administrative experience

Communication skills

Organisational skills

Proficiency in Google Workspace

Understanding of confidentiality and safeguarding

Tools

Xero

Job description

Overview

Office Manager (Part-time ~8 hours/week) — Long Wittenham Pre-School

Purpose: Manage day-to-day administration remotely with at least one on-site visit weekly. Support the Management Committee and Pre-School Manager, ensure compliance with policies, maintain records, and liaise with parents and professionals. Long Wittenham Pre-School is a committee-run, not-for-profit charity operating from the village hall in a pack away setting.

Key Responsibilities

• Oversee admissions, registers, staff records, and communications.
• Handle enquiries, purchasing, and resource management within budget.
• Manage invoicing, fee collection, payroll, and funding claims.
• Ensure compliance with safeguarding, GDPR, and health & safety.
• Assist with marketing, newsletters, and committee reports.
• Maintain children’s registration and communicate with prospective parents.
• Apply for funded places and additional funding via OCC portal.
• Liaise with Village Hall committee on lease and site issues.
• Support recruitment: job adverts, applications, references, DBS checks.
• Maintain staff records and provide support to staff and trustees.
• Pay bills and manage purchases for equipment, resources, and utilities.
• Manage payroll using Xero, including tax and pension contributions.
• Maintain subscriptions and insurance (Tapestry, Early Years Alliance, ICO).
• Attend termly trustee meetings and update website content.
• Other duties as assigned.

Essential Skills

• Strong administrative experience.
• Excellent communication and organisational skills.
• Proficiency in Google Workspace.
• Understanding of confidentiality and safeguarding.

Desirable

• Experience in childcare/education settings.
• Bookkeeping knowledge.

Additional Info

• Flexibility is essential.
• Safeguarding: We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. Recruitment follows Keeping Children Safe in Education guidance. Employment is subject to enhanced DBS and right-to-work checks, satisfactory references, and disclosure of any unspent convictions under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
• Please enquire for an application form.