Office & Finance Assistant

Honesty - Bakery; Newbury; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local independent bakery in Newbury is seeking a Finance Assistant to provide support to the Finance team. This entry-level position involves processing purchase invoices, reconciling online banking, and maintaining financial records. The ideal candidate has strong communication skills, attention to detail, and some experience with financial software such as Xero. This role offers an opportunity to develop a career in finance within a vibrant and community-driven business environment.

Qualifications

• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Basic to intermediate experience with Excel, Word, and Google tools.

Responsibilities

• Processing purchase invoices daily via Hubdoc and Xero.
• Reconciling online banking feeds to Xero.
• Transferring sales invoices from Cybake to Xero.

Skills

Strong written and verbal communication skills

Professional telephone manner

High attention to detail and accuracy

Strong organisational and time management skills

Ability to multitask and work to deadlines

Basic to intermediate experience with Excel, Word, and Google tools

Tools

Xero

Hubdoc

Job description

Honesty Group is an independent business operating pubs, restaurants, coffeeshops, and farm shops as well as serving our online and wholesale customers. Opened in 2014, Honesty Group now runs 14 sites across Berkshire and Hampshire, with our strong community‑led values and people‑first approach separating us from our competitors. We are committed to holding ourselves to the highest standards with regards to the environment and sustainability, with all our food made by hand by our incredible team of chefs and bakers utilising fresh, seasonal, local ingredients (where possible) and served to our customers by dedicated, healthy and happy staff.

Who We Are

At Honesty Group, we’re not just another Hospitality group, we're a home away from home. Our spaces are built for real people: dog‑lovers, book clubbers, regulars, friends, families. We don’t do gimmicks. Just good coffee, good food, and good people. Everything is handmade, from our sourdough loaves to our pastries. We care deeply about where our ingredients come from, and don’t hide behind fine print.

Role Overview

The Finance Assistant will provide day‑to‑day support to the Finance team by ensuring financial records are accurate, up to date and compliant. This is an entry‑level role, ideal for someone looking to develop a career in finance while supporting multiple business units.

Hours

37.5 hours per week (Monday to Friday)

Location

12-13, Turnpike Industrial Estate, Turnpike Rd

Key Responsibilities

Purchase Ledger & Invoices

• Processing purchase invoices daily via Hubdoc and Xero
• Matching invoices to shop order sheets and purchase orders
• Chasing missing purchase orders and supporting completion of documentation
• Reconciling supplier statements and resolving discrepancies

Banking & Reconciliations

• Reconciling online banking feeds to Xero
• Checking cash deposits align with coffee shop banking sheets
• Reconciling credit card transactions against till sales systems
• Preparing and processing monthly BACS payments
• Reconciling intercompany transactions and posting to the correct Xero accounts

Sales & Revenue

• Transferring sales invoices from Cybake to Xero
• Follow up on outstanding wholesale customer unpaid invoices
• Reconciling hotel and hospitality sales, including Crown & Garter revenue
• Supporting cookery school payment processing

Stock & Payroll Support

• Assisting with stock take sheet reconciliations
• Compiling and reviewing wastage reports
• Supporting payroll reconciliations, including pensions and tips

Customer & Team Support

• Providing general administrative and finance support across the team
• Covering for colleagues during holidays and absences
• Undertaking ad‑hoc finance duties as required

Skills & Experience

Essential

• Strong written and verbal communication skills
• Professional telephone manner
• High attention to detail and accuracy
• Strong organisational and time management skills
• Ability to multitask and work to deadlines
• Basic to intermediate experience with Excel, Word and Outlook, Gmail, Google Sheets, Google Docs.
• Ability to work within a small team

Desirable

• Experience using Xero and Hubdoc (training can be provided)
• Experience in hospitality, retail or multi‑site businesses
• Interest in developing a career in finance or accounting