Office Coordinator

M&C Saatchi Group; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A creative agency in London is seeking an Office Coordinator to support the Managing Director and the team. This full-time position requires strong organizational skills and experience in office management. Responsibilities include managing calendars, organizing office layout, and liaising with building services. The company offers a competitive salary, 27 days holiday, private healthcare, and a culture that values inclusiveness and personal development.

Benefits

27 days annual holiday

Private healthcare

Employer contributory pension

Subsidized gym membership

Personal development opportunities

Qualifications

• Proven experience in an administrative or office management role.
• Experience managing multiple Outlook calendars.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Manage the Managing Director's diary and appointments.
• Oversee office layout and supplies organization.
• Act as the main point of contact for office management needs.

Skills

Organizational skills

Communication

Interpersonal skills

Problem-solving

Attention to detail

Job description

M+C Saatchi Talent Group (including M+C Saatchi Merlin & M+C Saatchi Social)is on the hunt for a superstar Office Coordinator to join our team. This full-time role reports directly to the Managing Director of Merlin and is based in our London office.

ABOUT THE ROLE

As the Office Coordinator, you will play a critical role in supporting our Managing Directors, colleagues, and visitors. You will collaborate closely with various internal teams such as Building Services, People team, IT, Travel team, and Front of House.

What you'll do:

Your responsibilities will include, but are not limited to:

• Greeting clients, visitors for the Talent Group, while ensuring meeting setups, catering requests, and seamless experiences for the Senior Leadership Team and guests.
• Managing the Managing Director of Merlin's diary, ensuring efficient scheduling and prioritization of appointments.
• Overseeing the organization of office layout, stationery, and equipment supplies, working collaboratively with building services.
• Acting as the main point of contact for office management needs, coordinating with building services and IT to deliver M+C Saatchi Talent Group's requirements within specified budgets and timelines.
• Liaising with building services for office maintenance, cleaning, and necessary repairs.
• Conducting research and manage relationships with suppliers, adopting an inquisitive yet business-minded approach.
• Managing finance-related tasks such as estimating and raising purchase orders for office needs outside Building Services.
• Ensuring meeting room AV equipment is well-maintained and in working order.
• Collaborating with Building Services to facilitate office moves and redesigns, and managing the office layout,
• Coordinating events.
• Maintaining relationships with suppliers and vendors, demonstrating commercial acumen and protecting the company's interests through cost-effective purchasing activities.

ABOUT YOU

What you'll bring:

• Proven experience in an administrative or office management role.
• Previous experience managing at least two Outlook calendars and responding to emails on behalf of someone else.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously and meet tight deadlines.
• Excellent communication and interpersonal skills.
• High level of attention to detail.

What you're good at:

• Building strong relationships with colleagues, clients and suppliers
  
• Proactively solving problems, anticipating issues and taking initiative to find effective solutions.
  
• Bringing a positive attitude, contributing to a culture of openness and being the first point of contact person people go to when they need help with something.

ABOUT M+C SAATCHI TALENT GROUP

WHAT YOU’LL GET:

For the right candidate, we will offer a competitive salary and benefits package which includes 27 days annual holiday, private healthcare, employer contributory pension, life assurance and income protection. We also offer a host of benefits that support wellbeing including subsided gym membership, whilst our commitment to Diversity and Inclusion sees us offer learning opportunities around D&I, mentoring programmes and the opportunity for all to participate in a number of active Employee Led Networks and associated events.Finally, this role will be supported with all the necessary personal development required to set someone up for success.

ABOUT M+C SAATCHI GROUP

M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

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