Office Assistant

Tate; Kempston; On-site; GBP 20,000 - 24,000; Full time

Job summary

A prestigious organization in Kempston is seeking an Office Assistant to support their administration team. This 12-month fixed term role involves greeting visitors, managing calls, and handling general administrative tasks. Ideal candidates will have strong communication skills and proficiency in Microsoft Office. The role offers competitive entry-level salary and excellent benefits, including free lunches and on-site parking.

Benefits

Free lunch every day

On-site parking

Pension scheme

Qualifications

• Experience in a similar role preferred but not essential.
• Able to multitask and meet deadlines.
• Excellent written and oral communication.

Responsibilities

• Greeting site visitors.
• Managing the switchboard and directing calls.
• Updating spreadsheets, schedules, and reports.
• Managing incoming and outgoing post.
• Conducting weekly inventory checks.

Skills

Great communication skills

Well organized

Attention to detail

Confident user of Microsoft Office

Friendly and outgoing personality

Job description

Are you looking to develop your career in an office environment then we have the job for you, we are recruiting for Office Assistant for a prestigious organisation in the Kempston area near Bedford.

This is a 12-month fixed term contract entry level role which is 100% office based.

This position has arisen through internal promotion and will be to join the administration team to assist with all aspects of site administration and reception duties.

The weekly hours are Monday to Friday : 9.00am to 5.00pm

The duties and responsibilities will include

• Greeting site visitors
• Managing the switchboard, screening and directing calls and taking messages
• Signing for all deliveries.
• Managing and distributing incoming and outgoing post.
• Updating spreadsheets, schedules and reports.
• General administrative tasks such as filing, typing, photocopying and scanning.
• Weekly inventory checks of company food supplies, stationary and high viz clothing, ensuring all stock is up to date and ordering more when necessary
• Daily receipt of provided lunches and kitchen checks.
• Assist with international customs clearance administration.
• Assisting with other ad hoc duties when required.

Person Specification

• Great communications skills both written and oral.
• Be extremely well presented
• Well organised with good attention to detail.
• Experience of a similar role preferred but not essential.
• Confident user of Microsoft Office including Excel, Word and Outlook.
• Able to multitask, problem solve and meeting deadlines and prioritise tasks.
• Have a friendly and outgoing personality.

Excellent Benefits Package

• Including a free lunch everyday!
• On site parking
• Pension scheme

Competitive salary to reflect an entry level role.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.