Office Assistant

Knightsbridge Recruitment; City Of London; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading recruitment agency in London is seeking a proactive Office Coordinator to ensure the smooth running of a busy corporate office. The role involves overseeing office functions, managing supplier relationships, and supporting HR processes. The ideal candidate will have strong organisation and communication skills, with a graduate level education. This position offers the opportunity for personal growth and development within a dynamic environment.

Qualifications

• Proven experience in office management or a similar administrative role.
• Familiarity with office systems; knowledge of employment law and health & safety is an advantage.
• Adaptable, calm under pressure, and discreet with sensitive information.

Responsibilities

• Oversee all office functions including supplies, equipment, and meeting rooms.
• Manage relationships with suppliers and service providers.
• Support HR and onboarding processes and maintain employee records.

Skills

Organisation skills

Multitasking

Communication skills

Problem-solving

Education

Graduate / Graduate calibre

Tools

Microsoft Office Suite

Job description

Overview

We are seeking a highly organised and proactive Office Coordinator to ensure the smooth running of a busy corporate office. This role supports both operational efficiency and workplace culture, acting as a trusted point of contact for staff, clients, and suppliers.

Responsibilities

• Oversee all office functions including supplies, equipment, meeting rooms, reception cover, post distribution, and facilities management.
• Manage relationships with suppliers, service providers, and building management to ensure high standards and cost-effective contracts.
• Support HR and onboarding processes, maintain employee records, and coordinate internal communications.
• Foster a welcoming workplace culture by organising events, training sessions, and ensuring health, safety, and wellbeing compliance.
• Manage office budgets, monitor expenses, and process invoices.
• Negotiate contracts and procurement agreements to achieve value for money.
• Ensure compliance with workplace health, safety, and fire regulations.
• Maintain and update risk assessments, workstation checks, and first aid provisions.
• Coordinate with IT to support office systems, troubleshoot issues, and maintain software licenses.
• Oversee data security protocols and ensure smooth use of digital tools.

You will / have – Office Coordinator

• Graduate / Graduate calibre
• Proven experience in office management or a similar administrative role, with excellent organisation, multitasking, and communication skills.
• Proficiency in Microsoft Office Suite and familiarity with office systems; knowledge of employment law and health & safety is an advantage.
• Positive, approachable, and proactive with strong interpersonal and problem-solving skills.
• Adaptable, calm under pressure, discreet with sensitive information, and a team player committed to high standards.

If you are an ambitious, driven and proactive Office Coordinator, with a hunger to learn and grow, APPLY NOW!