Office Administrator / Maintenance Scheduler

Notion4 Ltd; Woodford; On-site; GBP 27,000 - 28,000; Full time

Job summary

A growing property maintenance company in the UK is seeking an Office Administrator / Maintenance Scheduler to coordinate and support the scheduling of maintenance engineers. The ideal candidate will be organized, confident, and possess strong IT skills. Responsibilities include managing diaries, communicating clearly with clients, and ensuring effective job allocation. This full-time position offers a salary range of £27,500 to £28,000 annually, alongside training and a supportive team environment.

Benefits

Workplace Pension Scheme

Fast-growing team

Clear progression path

Qualifications

• Strong IT skills and ability to learn new systems quickly.
• Experience in a high-volume environment is beneficial.
• Positive and professional demeanor.

Responsibilities

• Coordinate daily scheduling of maintenance engineers.
• Manage customer communications efficiently.
• Ensure accurate job allocation and invoicing.

Skills

Excellent communication skills

Strong diary management

Proficient in IT

Organizational skills

Job description

Office Administrator / Maintenance Scheduler

£27,500 per Annum + Pension Full-Time Bristol Office

NOTION4 Property Maintenance is expanding, and we re looking for a fast, organised and confident Office Administrator / Scheduler to support our team.

This is a key role that keeps our engineers moving, our customers informed, and our operation running smoothly.

If you re excellent with computers, strong with people, and enjoy a fast-paced environment where every day is different, this is the role for you.

The Role

You ll be responsible for the daily scheduling and coordination of our maintenance engineers while providing clear, reliable communication to customers. This includes:

• Managing diaries and allocating jobs efficiently
• Speaking with customers (landlords, property owners, letting agents, social housing teams)
• Organising and scheduling works quickly and accurately
• Procuring and ordering materials in advance
• Supporting the team with system updates, job progress and documentation
• Ensuring jobs are invoiced promptly
• Keeping communication consistent and professional at all times
• Helping keep engineers, customers and the internal team aligned

This role requires accuracy, speed, and a calm approach under pressure.

What We re Looking For

You don t need previous experience in maintenance scheduling you do need strong IT skills, fast learning ability, and the drive to stay organised in a high-volume environment.

Essential qualities

• Excellent communication skills (phone + email)
• Confident with computers and able to pick up new systems quickly
• Strong diary management and organisational skills
• Able to take responsibility and own tasks from start to finish
• Good people skills able to manage engineer expectations and guide clients clearly
• Positive, approachable and professional manner

Beneficial but not essential

• Previous experience in an admin, scheduling or customer service role
• Experience working with trades, property, maintenance or similar environments

Training & Growth

• Full initial training provided
• Ongoing support from the leadership team
• Opportunity to complete an apprenticeship if desired
• Clear progression path to Lead Scheduler
• Future opportunities to move into surveying and quoting as the business grows

What We Offer

• £27,500.00 to £28,000.00 per Annum (DoE)
• Workplace Pension Scheme
• Fast-growing team and excellent office environment
• Permanent, full-time position

You ll play a central role in helping us deliver a reliable, people-focused maintenance service across the region.

Apply Today

If you re organised, confident, quick to learn and great with people, we d like to hear from you.