Office Administrator

DNV Germany Holding GmbH; United Kingdom; On-site; GBP 30,000 - 42,000; Full time

Job summary

A global consulting firm is seeking an Office Administrator to manage daily operations and foster a positive office culture. Responsibilities include office supply management, administrative support, and event planning. The ideal candidate will have an associate degree and strong skills in customer service, organization, and Microsoft Office. This position is based in Portland, ME, and offers various benefits, including paid time off and medical plans.

Benefits

Generous paid time off

Medical and Dental benefit plans

401(k) with company match

Education reimbursement program

Flexible work schedule with hybrid opportunities

Qualifications

• Strong interpersonal skills with a customer-service attitude.
• Excellent organizational skills and attention to detail.
• High proficiency with Microsoft Office (Word, Excel, Outlook, etc.).

Responsibilities

• Maintain daily operations of the office and foster a positive culture.
• Provide general office support including procuring supplies.
• Support event planning and coordination for company events.

Skills

Interpersonal skills

Organizational skills

Customer-service attitude

Self-motivated

Proficiency in Microsoft Office

Written and verbal communication skills

Education

Associate degree in Business, Accounting, Sustainability, or related discipline

Tools

Salesforce

Teamcenter

SharePoint

Microsoft Teams

Basware

Oracle

Job description

AboutEnergy Systems We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

Are you excited about the opportunities created by the energy transition to decarbonize our economy? Would you like to be part of an organization dedicated to tackling global issues such as climate change? Are you passionate about customer service and administrative support?

DNV Energy Systems – Markets and Risk group is seeking an Office Administrator to join our team. This group is dedicated to being our clients’ trusted advisors on addressing how their business adapts to the changing energy market. We are focused on helping our customers improve their energy efficiency and clean energy policies and develop and implement successful program offerings. This position will be based out of our Portland, ME office.

We are seeking a candidate who will maintain the daily operations of the Portland, ME office and play a crucial role in fostering a positive and welcoming culture in the office. As part of our team, you’ll provide general office support including ordering office supplies, entering procurement requests, etc. The successful candidate will be an effective communicator with excellent people skills who will perform general office related work and administrative duties (such as, data entry, equipment inventory management, etc.) and provide administrative support to team members and various departments as needed.

The Office Administrator role is an in-office position located in our Portland, ME office.

What You’ll Do

• Maintaining a well‑organized, efficient office environment.
• Serve as the primary point of contact for the Portland, ME office for all internal communications.
• Support event planning and coordination for company events.
• Greet clients and visitors in a friendly and professional manner.
• Manage and organize office supply inventory.
• Work with the IT department to maintain office IT equipment and electronics.
• Handling incoming and outgoing mail and/or other courier shipments and receiving small packages
• Working with organization’s real estate, and HSE (Health, Safety, and Environment) teams to ensure the office is compliant with company policies and procedures.
• Provide ad hoc administrative support to teams across the organization / region. E.g., IT equipment purchasing.
• Data entry into various company databases.
• Coordinate across the Markets and Risk administrative teams.

Project coordinator tasks

• Act as a liaison between project managers and other corporate departments, including Legal, Accounting, Human Resources, Marketing, and Information Technology (IT), helping to ensure compliance with corporate policies and procedures.
• Support project managers with project start‑up activities by coordinating with Accounting, Legal, IT and other corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures.
• Supporting project activities such as scheduling meetings, coordinating with subcontractors and clients, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating information related to the project.
• Provide project execution and control support to project managers.

Benefits vary based on position, tenure, location, and employee election

• Generous paid time off (vacation, sick days, company holidays, personal days)
• Multiple Medical and Dental benefit plans to choose from, Vision benefits
• Spending accounts – FSA, Dependent Care, Commuter Benefits, company‑seeded HSA
• Employer‑paid, therapist‑led, virtual care services through Talkspace
• 401(k) with company match
• Company provided life insurance, short‑term, and long‑term disability benefits
• Education reimbursement program
• Flexible work schedule with hybrid opportunities
• Charitable Matched Giving and Volunteer Rewards through our Impact Program
• Volunteer time off (VTO) paid by the company
• Career advancement opportunities

DNV is a proud equal opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. DNV is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. US applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the North America Recruitment Department ([e-mail]). Information received relating to accommodation will be addressed confidentially.

For more information:

https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

What is Required

• Associate degree in Business, Accounting, Sustainability, or related discipline
• Strong interpersonal skills with a customer-service attitude and team-oriented spirit
• Excellent organizational skills and attention to detail
• Self‑motivated, organized and ability to perform highly varied tasks.
• Willingness to assist with various administrative tasks as needed.
• High proficiency with Microsoft Office (Word, Excel, Outlook, etc.)
• Excellent written and verbal English communications skills
• We conduct pre‑employment drug and background screening.

What is Preferred

• Bachelor’s Degree or equivalent in Business, Accounting, Sustainability, or related discipline.
• Prior experience or interest in energy and/or utility industry.
• Experience with Salesforce, Teamcenter, SharePoint, Microsoft Teams, Basware and/or Oracle.

Immigration‑related employment benefits, for example visa sponsorship, are not available for this position