Office Administrator

YOURRECRUIT LIMITED · 07364602; Tandridge; On-site; GBP 25,000 - 30,000; Full time

Job summary

A UK-based operations firm is seeking an Office Administrator / Operations Support to join their team in Caterham. The role involves day-to-day administration tasks, supporting the Operations Director with scheduling and job tracking. Ideal candidates will have prior administration experience and strong organizational skills. This position offers a salary between £25,000 and £30,000 plus benefits.

Benefits

Pension

Career progression opportunities

Qualifications

• Previous admin or operations support experience.
• Strong written and verbal communication skills.
• Detail-focused and able to multitask.

Responsibilities

• Handle incoming calls and escalate urgent matters.
• Input and update data in client portals and job management systems.
• Support the Operations Director with scheduling and documentation.

Skills

Administration experience

Strong communication skills

Organizational skills

Proficiency in Microsoft 365

Data entry skills

Tools

CAFM/job management systems

Microsoft 365

Job description

Overview

Job Title: Office Administrator / Operations Support

Location: Caterham (relocating to Godstone at the end of the year)

Hours: Monday to Friday, 8:00am – 5:00pm

Salary: £25,000 – £30,000 (DOE) + pension

The Role

A development specialist working across the South East, with a strong focus on refurbishing pubs, clubs, restaurants, and similar commercial environments, is seeking a proactive Office Administrator / Operations Support to join their team in Caterham.

This is a busy and varied position where you’ll handle the day-to-day administration of jobs, supporting the Operations Director and wider team. The role offers training and career progression as the company continues to expand.

Responsibilities

• Handle incoming calls, take clear messages, and escalate urgent matters.
• Input and update data in client portals, CAFM systems, and internal job management systems.
• Maintain live job notes, send client updates, and chase approvals or purchase orders.
• Raise and track purchase orders, order materials to specification, and arrange couriers/collections.
• Monitor task tracking for job progress, costs, and parts.
• Support the Operations Director with scheduling, permits, RAMS, and Health & Safety documentation.
• Keep shared inboxes organised, filing invoices, quotes, delivery notes, and correspondence.

Skills & Experience

• Previous admin or operations support experience.
• Proactive and confident working independently.
• Strong written and verbal communication skills, with a clear phone manner.
• Highly organised, detail-focused, and able to multitask.
• Fast, accurate data entry; confident using multiple systems.
• Proficient in Microsoft 365 (Outlook, Word, Excel); quick to learn new software.
• Experience with client portals, CAFM/job management systems (e.g. BigChange) – desirable.
• Knowledge of basic purchasing (raising POs, matching invoices/delivery notes) – desirable.
• Full UK driving licence – desirable.

For your information

Note: Please send your CV in as a Word format only.

Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship).

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Application process & EEO

Due to the large numbers of responses we receive, it is not possible to respond to every application. Only short-listed candidates will be contacted for this role; if you haven’t heard within 7 days, please assume you have been unsuccessful on this occasion. You may apply for other roles and we will keep your details on file for suitable vacancies.

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