Office Administrator

HappyJobsNI.com; Newtownards; On-site; GBP 22,000 - 24,000; Full time

Job summary

A chartered accountancy firm in Comber, Co. Down is looking for a Company Administrator to oversee front-of-house client care and daily office administration. The ideal candidate will have a solid administration background, strong communication skills, and a detail-oriented approach. Responsibilities include managing client inquiries, maintaining office operations, and ensuring compliance with filing deadlines. This full-time position offers a salary of £22,500-£24,000 and benefits including private medical insurance and a pension scheme.

Benefits

Private medical insurance

Employer pension scheme

Regular team social events

Qualifications

• Solid office administration background ideally in professional services.
• Confident telephone and written communication skills.
• Reliable record-keeping and filing habits.

Responsibilities

• Answer calls, follow up with clients, respond to emails.
• Open and distribute post, maintain stationery levels.
• Monitor monthly filing deadlines and provide updates.

Skills

Admin

Data Entry

Communication Skills

CRM

Administration

Tools

Microsoft Office

Job description

Overview

Company Administrator

PMB Accountants - Comber, Co. Down

Happy Jobs NI is delighted to be working with PMB Accountants, a Chartered Accountancy firm established in 2014, to recruit a professional, organised, and client-focused Company Administrator. Perfect for someone who\'s detail-driven, service-minded, and happy to be the friendly face (and voice) of the practice.

About PMB Accountants

PMB Accountants provides a full range of accountancy services to a diverse client base from its Comber office. As Company Administrator, you\'ll help the practice run smoothly day-to-day while supporting colleagues and clients with timely, accurate admin.

About the Role

Reporting to the Director, you\'ll handle front-of-house client care and the core administration that underpins a modern accountancy practice—diary support, document management, deadline tracking, HMRC and Companies House updates, and AML checks. You\'ll also help maintain office standards, from stationery and filing systems to weekly safety checks.

Key Responsibilities

• Front-of-house & client care: Answer calls, follow up with clients, respond to emails, greet visitors, schedule appointments, and assist with diary coordination.
• Office operations: Open and distribute post, maintain stationery levels, manage the physical and digital filing structure, file documents daily/weekly, purchase petty-cash items, organise occasional staff socials, and perform the weekly fire alarm test.
• Practice admin: Maintain the practice database and job tracker, request information from clients to keep workflow moving, and arrange return of physical documents on completion.
• Deadlines & compliance: Monitor monthly filing deadlines (Companies House/HMRC), flag imminent risks to management, and provide a month-end status update three working days before month end.
• HMRC/Companies House: Register clients for taxes, secure agent authorisations, record client detail changes at Companies House, and update annual confirmation statements.
• AML support: Carry out Anti-Money Laundering checks from notes and pre-meeting questionnaires and liaise with HMRC as required.

Qualifications & Experience

• Essential: Solid office administration background (ideally in professional services), confident telephone and written communication, strong Microsoft Office skills, and reliable record-keeping/filing habits.
• Desirable: Experience in an accountancy practice or financial/professional services; familiarity with HMRC and Companies House processes; comfortable handling basic compliance tasks (e.g., AML checks) and tracking statutory deadlines.

Personal Qualities

Detail-oriented, proactive, calm under pressure, a helpful team player who enjoys client interaction and can juggle priorities without dropping standards.

Key Details

• Hours: 35 per week (office-based, Monday-Friday)
• Location: Comber, Co. Down (on-site)
• Reporting to: Director

Salary & Benefits

• Salary: £22,500-£24,000 (dependent on experience)
• Benefits: Private medical insurance (Vitality), employer pension scheme, regular team social events

You might currently be working as: Office Administrator, Practice Administrator, Receptionist/Administrator, Client Services Administrator, Sales Administrator, PA Administrative Assistant, Accounts Administrator.

Please note: Applications may be reviewed upon receipt and this vacancy may close early if sufficient applications are received. Early application is strongly advised.

Interested?

Click apply now and submit your CV or email the Happy Jobs NI team. For questions, call and we\'ll be happy to help.

Skills

• Admin
• Data Entry
• Communication Skills
• CRM
• Administration

Benefits

• Healthcare
• Pension
• Staff Events